University Travel

eTravel Description Field List

The Travel Desk has provided a list of information required within the Description field of certain Expense Types.

Expense TypeItem Required in the Description
Air Travel - DomesticDestination City & State
Baggage FeesReason baggage is required
Air Travel - InternationalDestination City & Country
Automobile Rental DomesticDestination City & State
Automobile Rental IntlDestination City & Country
Rental Car FuelDestination City & State or Country
Ground Transportation DomesticDestination City & State & Transportation Company Name
Ground Transportation IntlDestination City & Country & Transportation Company Name
Hotel/Lodging Over $195Justification of why nightly rate over $195 & Hotel Name
Mileage - Private DomesticStarting Point and Destination City & State
Mileage - Private IntlStarting Point and Destination City & Country
MiscellaneousDescription of item(s) and business purpose
Conference & Workshop FeesConference or Workshop Name
Training Prof DevelopmentTraining Name