July 19, 2017
There are two updates for the eTravel Reimbursement module:
Additional Restricted States
The California State University has expanded travel prohibitions for business travel to include the following states:
- Texas
- Alabama
- Kentucky
- South Dakota
The four states restricted last year are:
- Kansas
- Mississippi
- North Carolina
- Tennessee
State-funded or state-sponsored travel to these states is restricted. Travel restrictions to these states are a direct result of Assembly Bill 1887, approved by Governor Jerry Brown on September 27, 2016.
Details of the bill and exceptions may be found on the State of California Department of Justice website. If you have any questions about these restrictions please contact CSUN Travel at X2945.
eTravel Document Deadlines
Expense Reports not fully approved 120 days after the return date of the trip will be deleted, and the associated Travel Authorization will be cancelled and the encumbrance liquidated.
CSUN Paid expenses and/or Cash Advances not associated with an Expense Report within 90 days after the return date of the trip will be charged directly to the department. The associated Travel Authorization will be cancelled and the encumbrance liquidated.
If at a later date an expense report needs to be completed based from a cancelled Travel Authorization or deleted Expense Report, the traveler must follow the after-the-fact process.
The following outlines the eTravel policy conditions and deadlines:
| Document | Condition | Deadline From the Return Date | Action |
|---|---|---|---|
Travel Authorization (TA) | Approved – No CSUN Paid line(s) No Cash Advance(s)
Not Associated to ER | 60 Days | TA Cancelled, Encumbrance(s) liquidated |
Travel Authorization (TA) | Approved – CSUN Paid line(s) and/or Cash Advance(s)
Not Associated to ER | 90 Days |
|
Expense Report (ER) | Not Approved | 120 Days |
|
Note: Authorizations can be deletedonly when it’s in Pending status. If the authorization has been fully approved, then it would be cancelled. Cancelled authorizations will remain available for viewing and may be used as a template for future authorizations.
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Thank you,
SOLAR Financials
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