June 5, 2014
Closing of the Fiscal Year 2013/14
Dear Principal Investigators & Research Administrators:
The end of the fiscal year is rapidly approaching and we would like to ask for your assistance in properly closing our books on the Fiscal Year 2013/14 (July 1, 2013 to June 30, 2014). Please perform the following functions as described below:
1.) PURCHASE ORDERS
Review, approve and submit all outstanding Purchase Order incurred in Fiscal Year 2013/14 to TUC by Wednesday, June 25, 2014 at 5 pm.
2.) HOURLY TIMESHEETS/SALARY PAYMENT AUTHORIZATION/FACULTY PAYMENT REQUESTS
Review, approve and submit all outstanding timesheets, salary payment authorizations and faculty payment requests to The University Corporation by Tuesday, July 1, 2014 at 10 am. This includes all payments pertaining to Fiscal Year 2013/14.
3.) CHECK REQUESTS
Review, approve and submit all outstanding check requests incurred in Fiscal Year 2013/14 to The University Corporation by Wednesday, July 9, 2014 at 5 pm.
4.) IMPORTANT: ACCRUALS
Report all individual expenses over $10,000 that were incurred in Fiscal Year 2013/14 but not yet booked as actual expenditures to The University Corporation by Wednesday, July 9, 2014 at 5 pm. Please report each expense in a separate memo, allocating it to an account, fund, department and project ID, providing a description of the expense and the time the expense are incurred. Please ensure that you meet the July 9, 2014 deadline. Expenditures incurred in Fiscal Year 2013/14 and not reported to TUC by this date will not be included and therefore would misstate our financial statement.
Thank you for your cooperation in this matter. Should you have any questions please contact me at extension 2698, anytime.
Director, Sponsored Programs & Real Estate
The University Corporation
18111 Nordhoff Street
Northridge, CA 91330-8309