Reimbursements/Payment Authorizations (Check Requests)
Type of Expenditure:
Expenses not covered by payroll, travel and purchase order procedures:
- Vendor Payment
- Expense Reimbursement
- Other (payments to independent contractors after contract agreement, stipends, differences >$50 between PO and Vendor Invoice)
Vendor Payment Authorizations: $1,000
Expense Reimbursement: $1,000
Responsible To Initiate:
Principal Investigator (or authorized signer)
Time of Submission:
At least 4 days before mailing to vendor
At least 3 days before pick-up at TUC
The University Corporation
Vendor Payment Authorization
Check Requests can be used to authorize the payment of vendor invoices for goods and services that have not been procured via Purchase Order, up to an amount of $1,000.
Project personnel are reimbursed via Check Requests when using personal funds (cash, personal check or credit card) for project-related purchases up to $1,000. Please note that reimbursement for personal credit card expenses are issued directly to the cardholder only, not to the credit card company.
Other Payment Authorizations
Check Requests are also used for a variety of other non-payroll related expenditure authorizations, such as differences of more than $50 between vendor invoice and purchase order, payments to independent contractors after contract agreement, stipend payments, travel advances, etc.
Purchasing Policy Requirements
All Check Requests must adhere to the bid/sole source justification requirements of the TUC Purchasing Policy.
|< $10,000||No requirements|
|$10,000 - $15,000||Three price quotations, by telephone or in writing|
|$15,000 - $75,000||Three price quotations in writing|
|> $75,000||Three formal bids, based on written specifications|
Sole source justification