Faculty Compensation
Summary
Type of Expenditure:
Salary Payments to Faculty
Applies To:
Faculty member at CSUN working on a Sponsored Project
Subject:
A CSUN faculty member receives additional salary payments for working on a Sponsored Project.
Time Limits:
During the academic year: The total time based effort must not exceed 125% of the regular assignment.
During summer vacation: No limit
Salary Rates:
Federal Project: Rate for the additional employment must be the same as CSU base rate of pay for primary assignment.
Non-Federal Project: A different salary is permitted, if appropriate for work performed and if explicitly allowed by funding source.
Responsible to Initiate:
Principal Investigator
Duration:
For payments up to six month
Request Form:
Faculty New to Sponsored Programs
- Faculty Sign-In Data Sheet
- W4-Form
- Faculty Payment Request
All Faculty, after no activity for 12 months:
- Faculty Sign-In Data Sheet
- W4-Form
- Faculty Payment Request
Forms available at the front desk at The University Corporation
Required Approvals:
Principal Investigator
Time of Submission:
Anytime during the project and up to 60 days after the end of the project.
Submit To:
The University Corporation - Payroll Department
Submission Deadline:
10 a.m. on the 1st business day after the end of the respective pay period
Payments:
Semi-Monthly (15th and last day of the month)
Additional Employment Policy
The "California State University Additional Employment Policy" establishes limits on the total amount of employment an individual may have within the CSU system, including faculty. Additional Employment refers to any CSU employment that is in addition to the employee's primary appointment.
Additional employment limitations are time-based, not salary-based. A maximum of 125% time-base is allowed under certain circumstances.
In the case of a federal grant or contract, the rate of pay for the additional employment must be the same as the CSU base rate of pay for the primary assignment.
A different salary rate is permitted if appropriate for the work performed and if allowed by the funding source (e.g., private corporation contract).
Faculty Early Retirement Program (FERP)
Faculty members currently employed under the Faculty Early Retirement Program (FERP) can receive only very limited direct compensation payments from a sponsored program. (However, they are still able to receive Faculty Release Time, as part of a sponsored program.) Please contact the Academic Affairs Office for more details.
Required Documentation
A 'Faculty Payment Request' must be submitted for all direct salary payments to faculty members. In addition, all new faculty who have not been employed by The University Corporation before, must submit a Faculty Sign-In Data Sheet and a W4-Form, before any payments can be processed. After no activity for 12 months, all faculty must resubmit a new 'Faculty Sign-In Data Sheet ', and a new W4-Form .
Faculty New to Sponsored Programs
- Faculty Sign-In Data Sheet (doc)
- W4-Form (pdf)
- Faculty Payment Request (xls) (including Statement of Class, Rank and Step Statement of Academic Year Rate)
All Faculty, After No Activity for 90 Days
Time of Document Submission/Effort Reporting
The 'Faculty Payment Request' may be submitted prior to the effort being expended or after the effort has been expended.
For those requests submitted in advance, there must be an effort report completed at the end of each academic period. Sponsored Programs will supply the effort report at the appropriate time. For those requests submitted after the effort has been expended, the effort certification should be submitted at the time the payment request is submitted.
Faculty Payment Request Form
A separate 'Faculty Payment Request ' form must be submitted for each project a faculty member will be paid from.
Coding of the Accounting String
The Faculty Payment Request (xls) must be coded with an 'Accounting String' to ensure the proper allocation of the expenses to the correct project and the correct account.
Period of Effort
The period of effort is the time that the work is performed. It is important to consider the CSU additional employment policy, which limits the total amount of employment to a maximum of 125% time-base, during the academic year.
Calculation of Payments
The calculation of payments is usually based on the regular gross salary a faculty member receives during the nine-month academic year.
Please provide information of Class and Rank (Lecturer, Assistant Professor, Associate Professor, Full Professor, Assistant Chair, Chair, Associate Dean, Dean, Professor Emeritus, etc.) together with your Gross Salary for the 'Academic Year'.
This gross 'Academic Year Rate' is divided by 9 months in order to determine the 'Monthly Rate'.
The 'Effort Rate' is the percentage of the total time that is required for the work at this particular project.