Conducting Budget Revisions
Budget revisions are required if the actual amount spent in an account for a project exceeds the budget amount or if is forseeable that it will exceed the budgeted amount by the end of the project.
Budget Revisions are ultimately subject to approval by the granting agency. Some granting agencies provide the university with the flexibility to handle budget revsions to a certain level by themselves. In these cases, the Office of Research & Sponsored Projects will approve the budget revisions on behalf of the granting agency. Principal Investigators and The University Corporation- Sponsored Programs are not allowed to change the budgeted amount without prior approval of the Office of Sponsored Project (ORSP)
2.1 Determination of the Revision (Principal Investigator)
The Principal Investigator will determine the need for a budget revision by considering:
- The actual amount spent in an account for a project exceeds the budget amount
- It is forseeable that the acutual amount will exceed the budgeted amount by the end of the project.
The spreadsheet "Projection and Requred Budget Revsion" may help you to calculate the numbers for your budget revision.
The Principal Investigator will complete the Budget Revision Form and submit it the CSUN - Office of Research and Sponsored Project (ORSP).
2.2 Review (CSUN-ORSP)
The CSUN Office of Research and Sponsored Projects (ORSP) will review the request for budget revision from the Principal Investigator and forward the request to the granting agencies for approval. Some granting agencies provide the university with the flexibility to handle budget revsions to a certain extent by themselves. In these cases ORSP will decide on the approval of the budget revison.
ORSP will forward the revised budget to The University Corporation - Sponsored Programs Department.
2.3 Booking (TUC-SP)
The University Corporation-Sponsored Programs Dept. will book the revised budget in the PeopleSoft accounting system.
It will also post the status of the budget revsion on the website www.csun.edu/sponsoredprograms/statusofbudgetrevisions.htm .