From: Georg Jahn
Sent: Friday, February 27, 2009 10:20 AM
To: 'Sponsoredprog-l@csun.edu'
Subject: Submission from Jane Delorenzis: I9 Compliance per Immigration
Reform and Control Act (IRCA)


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S P O N S O R E D   P R O G R A M S   B U L L E T I N

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TO:		Managers responsible for hiring in Sponsored Programs 

FROM:		Jane DeLorenzis, Director, Contracts

DATE: 		February 18, 2009

SUBJECT:  	I9 Compliance per Immigration Reform and Control Act (IRCA)

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This letter is intended to serve as a reminder that immigration laws and CSUN/TUC policies require all newly hired employees to complete the sign-in process before or on the first day of employment.   

During a recent audit by the CSUN Office of Human Resources, The University Corporation has been notified that newly hired employees are completing the new hire sign in process weeks and sometimes months after the initial hire date, resulting in non-compliance of The Immigration Reform and Control Act (IRCA).  

According to CSUN/TUC policies all newly hired employees are required to complete the New Employee Sign in process at the Office of Human Resources in University Hall, Room 165 before or on the first day of commencing employment.  The New Employee Sign in process includes completion of the I9 form as per the Immigration Reform and Control Act (IRCA).  IRCA requires that employers certify within three (3) business days of hire that an employee has provided certain documents which demonstrate that he/she is eligible to accept the employment offer.  

Please be aware, that it is the responsibility of the hiring managers to ensure that newly hired employees complete the new hire sign in process before or on the first day of starting employment.  IRCA non-compliance can result in very costly fines to CSUN and The University Corporation. The Office of Human Resources will continue to monitor the I9 process for IRCA compliance on an ongoing basis.    

The University Corporation would like to thank you for your cooperation and continued support in this matter. 

If you have any questions please contact Robyne Kaplan at ext. 5040. 


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The Sponsored Programs Bulletin is produced by The University Corporation - Sponsored Programs Department. 
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