From: Jahn, Georg
Sent: Wednesday, February 03, 2010 10:45 AM
To: 'Sponsoredprog-l@csun.edu'
Subject: Sponsored Programs Bulletin 35: Scheduled Multiple Payments
(Stipends, Leases, Monthly Payments etc...)



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S P O N S O R E D   P R O G R A M S   B U L L E T I N

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To: 		All Principal Investigators & Research Administrators

From:		The University Corporation
		- Sponsored Programs - 

Re:		Scheduled Multiple Payments 
            (Stipends, Leases, Monthly Payments etc...)

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Please note: You can also view this new procedure at http://www.csun.edu/sponsoredprograms/scheduledpayments.htm  
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Northridge, February 03, 2010



Principal Investigators and Project Administrators will be able to schedule MULTIPLE identical PAYMENTS 
within the same Fiscal Year through a ONE-time CHECK REQUEST. 

 
Common applications can be: 
----------------------------
•Monthly payments for the rent/lease of buildings and office space 
•Monthly payments for the lease of cars •Regular stipend payments (please see limitation below) 
•and other regular payments 
 

Requirements:
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•Scheduled payments must be identical amounts to the same recipient 
•Scheduled payments are limited to the same Fiscal Year (July 1 - June 30)
•The exact dates, recipients, and amounts must be listed on the Check Request 
•The required supporting documentation for all payments must be provided for the payment to be scheduled
 

Limitations for Stipend Payments to CSUN Students: 
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Stipends to CSUN students require "Proof of Enrollment" (via CSUN Sims query advisement report, 
or class schedule from the CSUN web service portal, or class schedule from the self-service study list). 
This "Proof of Enrollment" is usually valid for only one semester, therefore multiple payments can only 
be scheduled for the time period that is covered by the "Proof of Enrollment" 

 

Procedure :
---------
In order to schedule multiple payments please use a Check Request form. Section "3.Reason for Payment" 
lists the exact dates, recipients, and amounts of the scheduled payments. Attach the required supporting 
documentation (according to the type of expense) and submit the paperwork to the University Corporation.

 

WARNING - Responsibility of PI to Cancel Payments: 
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Once multiple payments are scheduled with TUC, it is the responsibility of the Principal Investigator or 
Research Administrator to ensure that the recipient continues to be eligible to receive the payment. 

If the reason for the payment (e.g. lease, rent) or the eligibility (e.g. stipends) ceases to exist, 
or there are doubts please contact TUC-Accounts Payable at extension 7289 or email stacey.lord@csun.edu to 
cancel or interrupt the payments. 

 

Contacts:
---------
For questions on scheduling multiple payments please contact TUC-Accounts Payable 
at extension 7289 or email stacey.lord@csun.edu





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The Sponsored Programs Bulletin is produced by 
The University Corporation - Sponsored Programs Department. 
For questions and comments, please contact Georg Jahn 
at gjahn@csun.edu. 
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