From: Georg Jahn [gjahn@csun.edu]
Sent: Thursday, October 06, 2005 3:33 PM

Subject: Sponsored Programs Bulletin 2: Travel Guidelines


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S P O N S O R E D   P R O G R A M S   B U L L E T I N

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To: 		All Principal Investigators

From:		The University Corporation
		- Sponsored Programs - 

Re:		Travel Guidelines
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Northridge, Thursday, October 6, 2005



Below, please find the meal allowance and mileage rates from the Chancellor’s Office effective October 1, 2005.  Please note that the mileage rate has been changed.  If you have any questions please contact Judy Dickinson at ext. 4695 or Teresa Loren at ext. 2981.  

John Griffin
Chief Financial Officer





The University Corporation					October 4, 2005
Travel Guidelines


Meal & Lodging Expenses

1.	The following are the meal allowance rates furnished by the Chancellor’s Office as of October 4, 2005.  These rates are the same as last year and will remain in effect until further notice:

Statewide
		Breakfast	  $9.00
		Lunch		 $12.00
		Dinner	 $20.00
		Total		 $41.00

Employees will be reimbursed for actual expenses incurred up to the stated limits with proper documentation.  Itemized meal receipts must be submitted to receive reimbursement.

	
2.	All expense items incurred while traveling on company business must be substantiated by attaching an itemized receipt.  This includes fees for parking, taxicabs, and trains.  Lodging expenses cannot be excessive or unreasonable and must be substantiated by an itemized receipt.  Movies are NOT reimbursable.


3.	An additional $5.00 incidental allowance may be claimed for each 24-hour period.  Incidental allowance includes expenses such as laundry, pressing, dry cleaning, and tips for services such as waiters and baggage handlers.  It does NOT include cab fares, telegrams, telephone calls, and other business expenses.


4.	Reimbursements if traveling LESS THAN 24 hours:
Breakfast may be claimed if travel begins before 7:00 am.  Lunch may NOT be claimed.  Dinner may be claimed if travel extends past 6:00 pm.  Lodging may be claimed if travel extends overnight.


5.	If you are traveling for MORE THAN 24 hours, the following meals can be claimed during the last day of travel:
Breakfast may be claimed if travel extends past 9:00 am.  Lunch may be claimed if travel extends past 2:00 pm.  Dinner may be claimed if travel extends past 6:00 pm.


The standard maximum mileage reimbursement rate has been changed to 48.5 cents per mile until further notice.


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The Sponsored Programs Bulletin is produced by The University Corporation - Sponsored Programs Department. 
For questions and comments, please contact Georg Jahn at extension 2698, or e-mail to gjahn@csun.edu. 
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THE UNIVERSITY CORPORATION
Research, Investments and Commercial Services California State University, Northridge

18111 Nordhoff St.
Northridge, CA 91330-8309

Direct: (818) 677-2698
Fax: (818) 677-2671
gjahn@csun.edu
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