Research and Graduate Studies

  • Two graduate students looking a map on computer

    Research and Sponsored Projects

  • Professor and grad student looking a molecule model

    Research and Sponsored Projects

  • Researchers gowned in clean room

    Research and Sponsored Projects

Proposal Development & Procedures

Developing and submitting a proposal is a five-step process.

Your stakeholders include your college Dean and Grants Officer, department Chair, multiple staff in the central research and sponsored projects office, and CSUN executive administration. Following the following five steps will help to ensure that your application is more competitive, submitted successfully, and complies with CSU and funding  agency regulations.

Step One: Create a Proposal Record in Cayuse SP

Coordination with ORSP is key to a successful, on-time, error-free submission. You may begin your proposal in Cayuse SP, or contact your ORSP Grant Coordinator with questions.

Cayuse Login

Cayuse Information

Step Two: Develop a Competitive Proposal

The ORSP Grant Coordinator assigned to your college will follow up to help you develop a checklist of required documents and address the following key components:

  • Budget: CSUN requires that your request for funding is supported with a detailed budget showing accurate salaries, reassign time, fringe benefit rates, travel allowances, student training stipends, indirect/facilities and administrative costs, and other expenses. Your Grant Coordinator will provide current rates and help you to create an accurate budget.
  • Narratives: ORSP's Template Library contains winning proposals and sample documents, tables, and boilerplate text to help you complete common application components. Working with your Grant Coordinator can help you identify these needs early.
  • Protocols: If your research has human or animal subjects, your application may require narrative text regarding exemption or non-exemption. Also, your protocols must be approved prior to expending research funds. To ensure that your research begins on schedule, please during proposal development to discuss the protocol review process. 
  • Institutional Information: Commonly requested institutional information  is available online. Cayuse 424 will auto-fill many of the institutional data fields for submissions through
  • Other Resources: Please review ORSP's list of on- and off-campus resources that can help you develop a more competitive proposal. You'll find  grantsmanship workshops, Data Management tools, agency guides, professional development organizations, and much more.

Step Three: Compliance Check

Documents required to ensure your proposal complies with funding agency regulations and CSU Executive Order 890 will be managed primarily in Cayuse SP. For example, questions regarding Conflict of Interest (COI), Regulatory Compliance, and Export Controls will be answered in Cayuse SP and maintained electronically. Your Grant Coordinator will help you to identify other required compliance documents as needed.

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Step Four: Proposal Review and Routing

All proposals will be routed electronically in Cayuse SP for authorization by all investigators and associated Department Chairs, college MARs and Deans, and the Vice President of Administration and Finance. The routing process will originate with your ORSP Grant Coordinator after you have completed the SP record. Your college’s grant staff can confirm your college’s processes for approval and provide other valuable support. All established deadlines must be honored.

Routing must be completed four business days prior to submission so that ORSP can ensure that your work complies with CSU Executive Order 890. Please note that ORSP cannot guarantee that late proposals will be reviewed, approved and/or submitted before the agency deadline.

Step Five: Proposal Submission

All proposals for extramural support must be submitted by an Authorized Official in ORSP.

Some letters of intent, interest or inquiry (LOIs), pre-proposals, and white papers or concept papers may be submitted by the Principal Investigator. Your ORSP Grant Coordinator can confirm regulations and provide assistance. 

Planning Ahead: Following submission and prior to award

Be prepared to spend your grant funds! Submit your protocols for human and animal subjects research early. Electronic applications will soon be accepted through Cayuse IRB.

Have questions about protocols? or call him at x2901.

Planning Ahead: Award administration

Awards are administered jointly by ORSP and the University Corporation, a non-profit auxiliary of the University. ORSP deals with pre-award and programmatic issues, and approves requests for budget modifications. The University Corporation acts as the fiscal agent, and provides post-award services such as bookkeeping, accounting and payroll. The University Corporation offices are located in the Sierra Center Building, 3rd floor.

For more information, visit the The University Corporation, Sponsored Programs