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myCSUNbox

Student and Faculty work over laptop

Students, faculty and staff are provided with an individual myCSUNbox acccount to securely store and share coursework, academic material and administrative files. myCSUNbox is available on laptops, desktop computers, tablets and smartphones and is intended for academic material and coursework, as well as administrative documents and files.

While myCSUNbox is a secure and trusted environment managed by the university, confidential data such as social security numbers, credit card numbers and medical information may not be stored in myCSUNbox. For more information on what constitutes confidential data, please visit CSUN's Protected Data webpage. Additionally, personal data such as home videos, movies, music, pictures and personal documents may not be stored in myCSUNbox; and personal storage should instead be used for this purpose.

Access myCSUNbox

Visit myCSUNbox, select the Continue and log in with your CSUN user ID and password.

iPad, iPhone, Android, Windows Phone, Blackberry and other devices

To learn how to access myCSUNbox from a mobile device, visit Box for Mobile.

Desktop

To learn how to access myCSUNbox from your desktop, visit Do More from Your Desktop.

Getting Started

Log in to myCSUNbox via the Web

Launch a web browser and visit https://mycsun.box.com. Select the Continue button. On the CSUN Applications Login page, enter your UserID and password. Students (e.g. ) and faculty/staff (e.g. ).

Create Folders and Add Files

  1. From the New dropdown menu, select the New Folder option.
  2. From the Upload dropdown menu, select Upload File or Bulk Upload. You can upload more than one file using the Upload File option but to select an entire folder, or to upload several folders at once, select the Bulk Upload option.
  3. Follow these instructions to upload folders and large files to your myCSUNbox account.

Share Folders and Files 

  1. Select the dropdown arrow next to a folder or file (image below displays folder option). Navigate to the Share option and select Invite Collaborators. Optionally, you can choose different access settings when sharing a file such as: Customized Link, Set Password, Set Expiration, Restrict Permissions
  2. Enter the email address(es) for the collaborators you want to add to your folder or file. Choose an Access Type for your collaborators. View the description of the collaborator access levels.

 

Add a Comment

Commenting on a file begins a discussion that takes place outside of your email. To comment on a file, select the Add comment button.

Add comment on Box file

Edit Documents

  1. Select the file you want to edit by clicking the link name. Select Edit at the top of your window. The Install Box Edit window displays. Download Box Edit or Send the file to yourself to open from your desktop.

For additonal information on myCSUNbox, view the Box End User Guide.

What to Store

The below guidelines are intended to illustrate the type of materials to place in your individual myCSUNbox account.

  • Files that are primarily viewed, edited, and maned by you; vs. a functional group in a department, college, committee, or other university organization.
  • Individual files that you create and want to share with other students, faculty, or staff members for comment and/or editing.
  • Files that you create and want to electronically share vs. paper distribution (e.g. notes, agendas, talking points).

Note: College, department, and other group shares will be implemented later this semester in consultation with the various divisions and departments. 

Top Five Features

Box Edit: Box Edit lets users create and edit content directly on myCSUNbox using the native applications installed on their computer. If you can edit it on your desktop, you can edit it on myCSUNBox, all ingrained with how you already work in myCSUNbox. 

Tagging files: Tags allow you to mark and sort related files that may not be located in the same section of your myCSUNbox.

File lock: File lock prevents others from modifying your file if you are working on it. Remember to unlock your file if you want others to edit.

myCSUNbox notification settings: Customize the notices you receive in your email regarding your myCSUNbox account files.

Assigning tasks: Assigning tasks in myCSUNbox notifies an individual and allows users to know to work on specific tasks associated with the files in myCSUNbox.

Highlights

  • Access myCSUNbox anywhere – save a PowerPoint presentation at home then open it in the classroom, library, coffee shop or conference center.
  • Access myCSUNbox on multiple devices – save files on your laptop and open later on your desktop, tablet or smartphone.
  • Work across platforms – sync a to-do list from a Mac and view it on a PC, iPhone, or Android device.
  • Decide which folders to sync - unlike Dropbox and other personal cloud storage solutions, myCSUNbox lets you decide which folders automatically sync to your devices.
  • Desktop sync software is optional – if the computer in your classroom doesn’t have myCSUNbox installed, simply access your files using an Internet browser.
  • Sharing is easy – set up a folder (or file) to share with students, colleagues, committee members, co-authors or other groups.
  • One less thing to forget – become less dependant on using a USB flash drive or portable hard drive.
  • Files have a history – myCSUNbox provides version history: when you replace a file in a directory, the previous version is filed away and you can access it later.

Apps

About Apps for myCSUNbox

 myCSUNbox integrates with two types of apps:

  • Official Box apps (available to all users) such as Box Sync for Mac/Windows, Box Edit, Box Office, Box for iPhone/iPad, and Box for Outlook. Official Box applications are developed and supported by both Box and CSUN.
  • Third-party apps (disabled by default) are developed by entities other than Box. These apps are not under contract with the University and are not bound to CSU or campus Policies and Standards. Third-party apps should be used at your discretion and unless explicitly noted otherwise, may not be used with university sensitive or confidential data.

Apps Authorized for use on University Computers

Official Box Apps

  • Box for Office
  • Box for Outlook
  • Box for Windows 8
  • Box SimpleShare
  • Box Sync for Mac
  • Box Sync for Windows
  • Box XML Viewer
  • Email
  • Web Documents

Apps Authorized for Mobile Devices (tablets and smartphones)

Official Box Apps

  • Box for Windows Phone
  • Box for Android
  • Box for Android Tablet
  • Box for BlackBerry
  • Box for iPad
  • Box for iPhone
  • Box for TouchPad

 Third-party Apps (not supported - use at your own discretion)

  • Explain Everything
  • QuickofficePro HD

Note: University sensitive data may only be downloaded and stored on mobile devices when the device is encrypted, protected by a strong password, and has up-to-date anti-virus software. Instructional content and other general/public information may be downloaded to mobile devices without these security controls in place; although they are highly recommended.

Apps for Personal/Home Computers

myCSUNbox can be accessed via the Web from personal computing devices that meet minimum security standards (up-to-date anti-malware software and Operating System patches, require a strong password, and have an Internet Firewall enabled). The Desktop Sync application and other desktop software may not be used with myCSUNbox data. 

Creating a third-party application password

Some applications require a secondary myCSUNbox password be created. This means that the app does not support integration with CSUN's authentication system and requires a separate password set in your myCSUNbox account. For security reasons, do not use your CSUN password as the external password.

To create a secondary myCSUNbox password for use with third-party applications:

  1. In a Web browser, log in to myCSUNbox.
  2. Select the Continue button and log in with your User ID and Password.
  3. Next to your name, select the My Account button (gear icon).
  4. Select Account Settings from the dropdown menu.
  5. From the Account tab, select the Edit password link in the Create External Password section. Enter a new password (a strong password is required) in the New Password field and Confirm Password field.
  6. Select the Save button.
  7. Your external password is now set. You can use your CSUN email address and the external password to log in to apps.

Installing apps

For instructions about adding an app, see Box's apps overview and FAQ. Also, see the Box video: Applications.

Request an App to Integrate with myCSUNbox

Submit requests for additional third-party app integrations to the IT Help Center.

Training

Box offers a variety of online training courses for myCSUNbox users. Register for a session

FAQs

How much space do I have with my account?

Faculty and staff have access to 50GB of space and now students also have 50GB! Storage allocations will be reviewed at least annually or as needed upon individual request. To request additional storage space, contact the IT Help Center. Faculty can request additional storage for students based on course needs.

How safe are files in myCSUNbox?

Data privacy and security are a priority for myCSUNbox. Your files and documents are transmitted to myCSUNbox via a secure/encrypted tunnel, scanned for viruses and malware, and then encrypted in myCSUNbox. Your files are viewable only to you, and to those that you choose to collaborate with. Access to myCSUNbox via your tablet or smartphone requires a 4-digit security passcode.

What type of data should go in myCSUNbox?

myCSUNbox is intended for academic material and coursework, as well as CSUN administrative documents and files. While myCSUNbox is a secure and trusted environment managed by the university, confidential data such as social security numbers, credit card numbers and medical information may not be stored in myCSUNbox. For more information on what constitutes confidential data, please visit the Protected Data webpage. Additionally, personal data such as home videos, movies, music, pictures and personal documents should not be stored in myCSUNbox; use personal storage for this type of information. 

Can I store videos in myCSUNbox?

Small video and audio files are a good fit for myCSUNbox and can be played using myCSUNbox's inbuilt video player.  Larger media files however will quickley consume your storage allocation and are better kept elsewhere for long-term storage.

What happens if I delete a file?

Deleted items will be moved to your Trash can in myCSUNbox. Items can be recovered from your trash within 90 days. After that, the file will be permanently deleted.

What is the maximum file size that can be uploaded to myCSUNbox?

The current maximum single file upload size is 5GB.

Can I drag and drop files?

Yes. However, this feature is not currently available using Internet Explorer. To use this feature, use a different browser. 

How can I manage incoming collaboration invitations to folders?

By default, your account is automatically set up to accept incoming collaboration inviations. You can manage your settings and find additional information on invitations on the Box support page.

I am a student at CSUN. What happens to my account after I graduate?

You can continue to use your account, including your 50GB of storage! 

How can I get help with myCSUNbox?

Contact the IT Help Center.