- Social Security Numbers
- Credit Card Numbers
- Bank Account Numbers
- Driver License Numbers
- Dates of Birth
The types of files that Identity Finder (Spirion) searches for are Microsoft (Word, Excel, Access, PowerPoint, etc.) Adobe (PDF), text files, web files and other common file types. Identity Finder (Spirion) also searches through compressed files, Exchange mailboxes (including attachments), Outlook profiles, and .pst files.
Such data can come from a broad range of activities and records including the following:
- Old Class Rosters
- Old Student Time Sheets
- Demographics data and records requested by federal agencies or professional organizations
- Human Resource Records
- Student Reporting
The Information Security Office recommends destroying any confidential information which is no longer needed, or moving such data to a secure (encrypted) folder location on your local file server.
Identity Finder (Spirion) software runs on PCs and Macs, and is deployed to university-owned systems remotely by Information Technology. Once installed, the Identity Finder (Spirion) application icon - a sniffing dog - is placed on your desktop and/or in your Program Files (PC) or Applications (Mac).
Identity Finder has a free version that you may use on your home machine. Complete the information on the Identity Finder (Spirion) download page and follow the instructions provided.
Identity Finder (Spirion) encrypts files through the use of passwords. This means that anyone with the password can de-crypt a file. If you forget the password, you will not be able to recover the file.
Here are the steps to encrypt a file:
1. Open Identity Finder (Spirion) by selecting the icon on your desktop or going to Start->All Programs- >Identity Finder (Spirion) and click the Identity Finder (Spirion) icon.
2. Select the “Tools” tab and select the “Other Tools” button.
3. Select “Other Tools” on the left navigation. Browse to the file you want to secure. If you have more than one file, continue to browse and add files.
4. Highlight the file or files you want to sure. To select multiple files, hold down the CTRL button and select all files. They files will be highlighted in yellow.
5. Select the “Secure” Button.
6. You will be prompted to enter a password and confirm the password to encrypt the files. Enter both and select “OK” and “Close.” You can now close Identity Finder (Spirion).
Open the application used for editing the file (i.e. Word, Excel, Access).
2. Use the password to open the document.
3. Select the Microsoft Office Button , point to “Prepare”, and then select “Encrypt Document”.
4. In the Encrypt Document dialog box, in the Password box, delete the encrypted password, and then select OK.
5. Save the file. The encryption will now be removed.
1. In Windows Explorer, Right Click on the file you want to use or decrypt. Select Identity Finder (Spirion)->Extract from Vault.
2. The file will be decrypted and available for use.
3. To encrypt the file again after use, Right Click on the file you want to encrypt. Select Identity Finder (Spirion)->Secure with Vault.