FINANCIAL AID

Students

Federal Work-Study (FWS) is a federally funded program that issues awards according to financial aid campus policy. Funds are limited and awarded on a first-come, first-served basis. Priority is given to students who demonstrate the highest need.

Requirements

You must indicate on the Free Application for Student Aid (FAFSA) that you are interested in work-study. Typically, work-study jobs are only open to students who apply for financial aid by the March 2 priority deadline for the upcoming academic year. However; due to limited funds an earlier date may be used to determine eligibility.

Benefits of a work-study job include:

•Priority hiring
•Convenience of an on-campus job
•Possibility of work in a major-related department
•Community service opportunities
•Personal growth

FWS is an academic year award, meaning you must be enrolled at least half time during any semester of employment. You may only earn 50 percent of your award in the fall semester and 50 percent in the spring.

Federal Work-Study Student Quiz

1. When can I start working as a work-study student?

  1. Once I have been offered a job, I have accepted it, and I have signed in with the Human Resources office, but not before August 1st.
  2. As soon as I have accepted a job offer.
  3. Whenever I want.

2. What happens if I do not have my original social security card or U.S. passport?

  1. I will not be able to start working until I have it or proof from the Social Security office.
  2. I will get paid on the 15th of the month along with all other student workers.

3. Where is the Human Resources office?

  1. Bayramian Hall 140
  2. Bayramian Hall 101
  3. University Hall 165

4. What happens when my work-study award runs out?

  1. I continue working.
  2. My work-study job ends.
  3. I may continue working if the department that I work for is willing to pay me under its department student assistant account.
  4. b and c.

5. How much will I get paid?

  1. I tell my supervisor the pay rate I would like.
  2. The pay rate depends on the kind of job and how much experience I have.
  3. All work-study students must start at the minimum wage set by the state of California.

6. How many hours may I work as a work-study student?

  1. No more than 20 hours per week while classes are in session, no more than 40 hours during academic breaks, and no hours during the summer.
  2. I cannot work more than 20 hours per week while classes are in session, no more than 40 hours during academic breaks, and no hours in the summer.
  3. Up to 40 hours per week.

7. May I volunteer hours at my job as a work-study student?

  1. Yes.
  2. No, I must be paid for all hours I work as a work-study student.

8. What is the difference between a work-study job and any other student job on campus?

  1. No difference.
  2. Work-study jobs are paid by the hour.
  3. Work-study students are paid once a month.

9. What is the benefit of having a work-study job?

  1. Work-study jobs are more challenging.
  2. When applying for financial aid for next year, I will not have to count my work-study wages as income for financial aid purposes.
  3. On-campus and eligible off-campus employers prefer to hire work-study students.
  4. Work-study jobs on campus are less challenging than work-study jobs off campus.
  5. b and c.

10. When do work-study students get paid?

  1. Every two weeks on Friday.
  2. On the first of the month.
  3. On the 15th of the month.

11. How do I get my paycheck?

  1. My paycheck will be mailed to me.
  2. I receive my check from the designated department staff.
  3. I will get a phone call telling me when to pick it up from Bayramian Hall 101.
  4. On the 15th of every month, I pick up my check from my employer's designated staff member in charge of student payroll check disbursements.

12. How did I qualify for federal work-study?

  1. My supervisor requested it for me.
  2. I filled out a scholarship application and was awarded.
  3. Everyone automatically qualifies for work-study.
  4. I completed the FAFSA form by the priority deadline (March 2), checked the work-study box and met all other requirements.

13. When may an employer terminate my FWS employment?

  1. If my schedule is no longer compatible with the department's needs.
  2. If I display unprofessional conduct such as repeated absences, reporting to work late, improper dress or disrespectful behavior.
  3. If I do not maintain the confidentiality requirement of the department.
  4. If my work is unsatisfactory.
  5. All of the above.

14. May I work at more than one job?

  1. Yes, as long as among all jobs, I do not exceed 20 hours per week.
  2. No, only one job per person.
  3. I may work as many as I want.

15. Do FWS student employees qualify for "fringe benefits", such as overtime pay, paid holidays, paid sick leave, vacation time, unemployment insurance or permanent status?

  1. Yes.
  2. No.

16. Who is responsible for keeping track of work-study earnings and work-study balance?

  1. My supervisor.
  2. Me.
  3. The payroll office.
  4. a and b

17. What do I do if I am continuing in my same work-study job but I do not have a work-study award?

  1. Got to the financial aid help desk to request an award.
  2. Go to the work-study office to request an award.
  3. Ask my supervisor to write a memo addressed to the work-study coordinator, then visit the work-study coordinator during work-study counseling hours.

18. What are the work-study walk-in counseling hours?

  1. Monday-Friday, 10 a.m.-4 p.m.
  2. Tuesday and Wednesday, 10 a.m.-noon and 1:30 p.m.-4:30 p.m.
  3. Tuesday and Thursday, 10 a.m.-4 p.m.

19. What do I do if I have a problem at work?

  1. Talk to my supervisor or his/her boss.
  2. Talk to my parents about the problem.
  3. Talk to my supervisor first, but if the problem is not resolved or if I feel that I cannot talk to my supervisor, see the work-study coordinator, Josie Carbajal, during work-study walk-in hours.

Steps for Securing a FWS Job

If you have already been awarded FWS, here are the steps for securing a FWS job and receiving a monthly FWS paycheck:

  1. Read the Federal Work-Study Student Handbook. The handbook includes important information, including your rights and responsibilities as an FWS student employee.
  2. Once you read the student handbook, take the Federal Work-Study Student Handbook quiz. When you successfully pass the quiz, a certificate will pop up. Type in your name and student ID, then print it and give it to the hiring supervisor.
  3. When you go to job interviews, bring proof of your FWS eligibility, copy of your financial aid award online on the myNorthridge Portal or form from the FWS Office.
  4. If you are offered the job give the employer the Student FWS Award Request Form to complete.
  5. Submit the completed Student FWS Award Request Form to the FWS Award Request Form to the FWS Office for processing.
  6. The employer will complete and give you the H.R. Student Employee Hire Form to take to the Human Recourses Office to complete the payroll hiring process. *Please note that you must present your original Social Security card and picture ID for you to be able to complete the hiring process and start your work assignment.
  7. Once your FWS award has been processed your employer will be notified.
  8. Within 24 hours of submitting your FWS student award request form, the award will appear as "Offer" in your myNorthridge Portal. When your employer requests FWS authorization and it is approved, the award will appear as "Accept."
  9. Once the employer has completed your FWS hiring process your will be notified when you can start your work assignment.
  10. You must read the Drug-Free Campus and Workplace Policy.

Note: If FWS is not a part of your financial aid package but you would like to be considered for an award, send an email to work.study@csun.edu. Include your full name and CSUN student ID in the body of your email request.

If you have any questions, please email work.study@csun.edu or call (818) 677-2373.

Forms and Links

Forms

Campus Time Sheet 
Once you're employed as a student assistant, track your hours on this time sheet.

Student Award Balance Tracking Sheet
Make sure you don't exceed your work-study award by keeping track of your monthly earnings.


Links

Job search

Salary schedule

Drug-free Campus and Workplace Policy

Withdrawal policy