FINANCIAL AID

How-To Guides

Review the step-by-step instructions on how to obtain tax transcripts and submit proof of Selective Service registration, citizenship status, and eligible noncitizen status.

How to Obtain Tax Return Transcripts

To obtain tax return or Wage and Income transcripts online:

  • Visit the IRS website
  • Go to Get Transcript under the Tools section of the home page.
  • Select either “Get Transcript Online” to view and print your transcript immediately or “Get Transcript by Mail” to receive a hard copy mailed to the address on the tax return. 
  • If you select “Get Transcript Online”, you will then select “Create an Account”. After you create an account you will log in with a username and password. In order to create an account, the tax payer will need to verify personal information. Visit the Tutorials page for step-by-step instructions on obtaining your tax transcript online.
  • Once you are logged in, select “Higher Education/Student Aid” then select the appropriate tax year.
  • You will then be able to view and print your tax return transcript. Be sure to save your username and password for future access.
  • If you select “Get Transcript by Mail”, enter the Social Security or individual taxpayer ID number of the person who filed the original return, his or her date of birth, street address and zip or postal code. Be sure to use the address currently on file with the IRS (generally, this will be the address that was listed on the latest tax return filed).
  • Select "Continue."
  • In the Type of Transcript field, select "Return Transcript" and in the Tax Year field, select the appropriate year for the transcript you're requesting. Be sure to select "Return Transcript." The "Account Transcript" cannot be used for FAFSA income verification purposes. 
  • Within five to ten days from the time of the request, if the person who filed the original tax return is successfully validated, he or she can expect to receive a paper IRS tax return transcript at the address included in his or her online request.

To obtain tax return transcripts by telephone:

  • Call the IRS at 1 (800) 908-9946
  • The person who filed the original tax return must follow the prompts and enter his or her Social Security or taxpayer ID number, along with the number in his or her street address. Be sure to use the address currently on file with the IRS (generally, this will be the address that was listed on the latest tax return filed).
  • Select option two to request an IRS tax return transcript and then enter the appropriate tax year.
  • Within five to ten days from the time of the request, if the person who filed the original tax return is successfully validated, he or she can expect to receive a paper IRS tax return transcript at the address included in his or her telephone request.

To obtain tax transcript for victims of Identity Theft:

  • Call the IRS at 1 (800) 908-4490
  • Follow the prompts and you will be transferred to an IRS agent who will verify your identity.
  • The IRS will mail a printout of your IRS income tax return information that you provided them.

Please note that tax return transcripts requested online or by telephone cannot be sent directly to a third party by the IRS. Once you receive the transcript, make a copy and write the student's name and CSUN ID number at the top of each page.

How to Submit Proof of Selective Service Registration

Proof of Registration

If you are a male between the ages of 18 and 25, you are required to register with the Selective Service System. Your status with the Selective Service is checked prior to determining financial aid eligibility. If registration with the Selective Service cannot be confirmed, you must submit proof of registration or, if exempt from the Selective Service, documented proof of exemption.

Acceptable proof of Selective Service registration includes:

  • A printout from the Selective Service website confirming registration
  • Selective Service registration card
  • DD Form 214

To register online or confirm your registration, visit the Selective Service System.

Undocumented Males

Although undocumented males may not register online, the registration process can be completed by using a Selective Service registration form available at any U.S. post office. Once you complete the form, sign it (leave the space for your Social Security number blank) and mail it to the Selective Service System, you will receive a registration acknowledgment card within approximately 30 to 90 days. Keep the document in a safe place as proof of registration and submit a copy to the Financial Aid & Scholarship Department. Please note that the Selective Service does not collect any information that would indicate whether or not you are undocumented.

If you are not registered with Selective Service and are now 26 years old or older, submit a status information letter and explain your failure to register. The Financial Aid & Scholarship Department will review your statement.

Special Categories

If you are a male student and fall within one of the following categories, you must submit proof of your status to the Financial Aid & Scholarship Department. A status information letter from the Selective Service is not required.

Descriptions of special categories for proof of status
CategoryProof of Status
Non-U.S. male who came to the U.S. for the first time after his 26th birthdayAcceptable proof includes a date of entry stamp on your passport, Form I-94 with date of entry stamp on it, or a letter from the U.S. Citizenship and Immigration Services (USCIS) indicating the date you entered the U.S. If you entered the U.S. illegally after your 26th birthday, you must provide proof that you were not living in the U.S. from ages 18 through 25. A Resident Alien Card, or Green Card, is not valid proof of the date of entry to the U.S.
Non-U.S. male on a valid nonimmigrant visaIf you entered the U.S. on an F-1 student visa and remained under the same status until your 26th birthday, you must provide documentation indicating that you were admitted on an F-1 visa and attended school full-time as required. Acceptable documentation includes a copy of Form I-20 or a letter from the school you attended indicating full-time attendance as a nonimmigrant alien. The same applies for all nonimmigrant statuses.
Male born prior to 1960Acceptable proof includes an official government-issued document showing date of birth, such as a state ID card, driver's license, passport or birth certificate.
VeteranAcceptable proof includes the DD Form 214 indicating current full-time active duty or a military ID card.

How to Submit Proof of Eligible Noncitizen Status

Based on the information provided on your application, you must provide proof of your eligible noncitizen status.

Acceptable documentation of eligible noncitizen status may include Form I-151, Form I-551, or Form I-94. You must submit two clear and legible copies of both sides of the documentation either in person or by mail. If there is an expiration date on your document, the date must be after the start of the fall semester in the academic year for which the document is requested.

As required by federal law, this office will send the Immigration and Naturalization Service (INS) a copy of the documentation to verify eligible noncitizen status.

If there is not a photo on your document, or if the picture on your document was taken when you were 14 years old or younger, you must also provide a copy of valid photo identification.

If you have applied under a federal amnesty program, you must submit two copies of Form I-688 to verify that your legal residency has been approved by the INS.

If you are now a U.S. citizen, please read the how-to guide for submitting proof of U.S. citizenship status by selecting the "Citizenship" tab.

If you have questions about immigration documentation, contact the Financial Aid & Scholarship Department immediately. Delays in submitting this information will slow the financial aid application process.

How to Submit Proof of U.S. Citizenship

The citizenship status you reported on your Free Application for Federal Student Aid (FAFSA) does not match the citizenship status on file with the Social Security Administration. Therefore, you must present your original (not a copy) citizenship document to the Financial Aid & Scholarship Department. The U.S. Department of Education will not accept a copy of a citizenship document as valid proof. The Financial Aid & Scholarship Department is required to view an original document, and make a copy of the document for your student file.

The following are acceptable forms of original documents to verify U.S. citizenship status:

  • a birth certificate
  • a valid U.S. passport book: current or expired
  • a valid U.S. passport card: current or expired
  • a Certificate of Naturalization from the Immigration and Naturalization Service
  • a Certificate of Citizenship from the Immigration and Naturalization Service
  • a Report of a Birth Abroad of a Citizen of the U.S. bearing an embossed seal with the words "United States of America" and "State Department" (Form FS-240, FS-545 or DS-1350 all acceptable)

If you do not have access to any of these documents and you are a U.S. citizen, contact the appropriate government agency and make arrangements to have a copy of the document sent to you. These contact numbers may help:

Country Registrar's Office: 1 (800) 201-8999

Immigration and Naturalization Service: 1 (800) 375-5283

U.S. State Department: (310) 575-5700

In addition, if you became a U.S. citizen after you received your Social Security card, you must also update your citizenship status with the Social Security Administration. You must present proof of citizenship and an application for a Social Security card (Form SS-5) to a local Social Security office in order to have your status updated. Once you've completed the process, you must notify the Financial Aid & Scholarship Department.

Visit the local office search page to locate a Social Security office near CSUN or your home.