financial aid basics
Bayramian Hall, first floor
(west of the Oviatt Library)
Monday and Thursday: 8:30 a.m.-4:30 p.m.
Tuesday and Wednesday: 10 a.m.-6:30 p.m.
Friday: 8:30 a.m.-4 p.m.
Monday: 10 a.m.-3 p.m.
Tuesday and Wednesday: 10 a.m.-5:30 p.m.
(referral slip required from the first-floor financial aid window)
Please be in line at least 30 minutes before closing; hours are subject to change.
Federal Work-Study (FWS) is a federally funded program that issues awards according to financial aid campus policy. Funds are limited and awarded on a first-come, first-served basis. Priority is given to students who demonstrate the highest need.
You must indicate on the Free Application for Student Aid (FAFSA) that you are interested in work-study. Work-study jobs are only open to students who apply for financial aid by the March 2 priority deadline for the upcoming academic year.
Benefits of a work-study job include:
- Priority hiring
- Convenience of an on-campus job
- Possibility of work in a major-related department
- Community service opportunities
- Personal growth
FWS is an academic year award, meaning you must be enrolled at least half time during any semester of employment. You may earn 50 percent of your award in the fall semester and 50 percent in the spring.
In order to receive work-study funds, land a job and collect a paycheck, follow these steps:
- Read the Federal Work-Study Student Handbook. The handbook includes important information, including your rights and responsibilities as an FWS student employee.
- Once you read the student handbook, take the Federal Work-Study Student Handbook quiz. When you successfully pass the quiz, a certificate will pop up. Type in your name and student ID, then print it and give it to the hiring supervisor.
- When you go to job interviews, bring a copy of your financial aid award. You can obtain a copy of your financial aid award online on the myNorthridge Portal. If an employer is interested in hiring you, he or she will give you a memo to bring to the work-study office.
- If you are eligible for FWS, you will receive an FWS student award request form. Ask the interested employer to complete the form. Then return it to the work-study office within 30 days. The sooner the form is submitted, the sooner you can begin working.
- Within 24 hours of submitting your FWS student award request form, the award will appear as "Offer" in your myNorthridge Portal. When your employer requests FWS authorization and it is approved, the award will appear as "Accept."
- You must read the Drug-Free Campus and Workplace Policy.
If you have any questions, please email firstname.lastname@example.org or call (818) 677-2373.
Federal Work-Study Student Quiz
Please refer to the Federal Work-Study Student Handbook before taking the mandatory quiz below; answer all 19 questions. If you answer all of the questions correctly, a certificate form will appear. On the certificate form, fill in your name and student ID number. Print out the confirmation diploma proving that you understand the information. Otherwise, you must reread the Federal Work-Study Student Handbook and take the quiz again. Good luck!
This is an example of a work-study award notice that you may receive via email.
California State University, Northridge
Financial Aid & Scholarship Department, Division of Student Affairs
Dear John Smith,
Congratulations! You have been offered a Federal Work-Study (FWS) award for the 2011-2012 academic year. The FWS program is a federally funded program designed to give you an opportunity for work experience. It enables you to earn a portion of your expenses not covered by grants and loans.
It is important to note that if you do not work an authorized work-study job, you will not receive any portion of your FWS award.
If you plan to work the same job you had the previous academic year, you don’t need to do anything. Your FWS employer will be informed you have been awarded for the 2012-2013 academic year. They will also be provided with instructions on how to request your FWS Authorization Form.
If you plan to look for a different FWS job or are new to the program, you must follow these instructions:
- All FWS student employees must read the FWS Student Handbook. The FWS Student Handbook contains important information regarding your FWS award. Additionally, the handbook will let you know about your rights and responsibilities.
- Once you have read the FWS Student Handbook, take the Work-Study Student Handbook Quiz. When you pass the quiz, a certificate will pop up asking you to enter your name and CSUN student ID. Print the certificate and give it to the supervisor who intends to hire you.
- CSUN FWS jobs are listed on the Career Center website. Please note: You must register with the Career Center job recruitment system in order to view FWS job postings. Once you find a job that interests you, follow the employer application instructions.
- Print a copy of your financial aid award summary page and bring it to your job interview as proof of your FWS award. To see your award summary, log into the myNorthridge Portal, go to the "Financial Matters" tab, select the "Financial Aid Awards" quick link, and choose the aid year you wish to review.
There is nothing you need to do to accept your FWS award. After you have been hired, your FWS supervisor will go online and request an FWS authorization. Once it is approved by the FWS office, your award will appear as "Accept" on your myNorthridge Portal.
Please keep in mind that although you have been awarded work-study, we cannot guarantee you will successfully find an FWS job. If you are unable to find an FWS job, you may look for non-FWS jobs, on or off-campus positions, by logging into the Career Center website. You may also visit the Career Center in University Hall 105 for on-campus student assistant positions and off-campus opportunities.
If you have any questions, please contact us by sending an email to email@example.com or call (818) 677-2373.
Federal Work-Study Manager
Financial Aid & Scholarship Department
Bayramian Hall, Student Services Center
18111 Nordhoff Street
Northridge, CA 91330-8307
Forms and Links
Important Forms and Links
Campus Time Sheet
Once you're employed as a student assistant, track your hours on this time sheet.
Federal Work-Study Change Request Form
Submit this form to request a change in your work-study award.
Federal Work-Study Student Job Application
Give this to your supervisor when applying for a work-study job.
Student Award Balance Tracking Sheet
Make sure you don't exceed your work-study award by keeping track of your monthly earnings.