financial aid basics
Bayramian Hall, first floor
(west of the Oviatt Library)
Monday and Thursday: 8:30 a.m.-4:30 p.m.
Tuesday and Wednesday: 10 a.m.-6:30 p.m.
Friday: 8:30 a.m.-4 p.m.
Monday: 10 a.m.-3 p.m.
Tuesday and Wednesday: 10 a.m.-5:30 p.m.
(referral slip required from the first-floor financial aid window)
Please be in line at least 30 minutes before closing; hours are subject to change.
Thank you for your participation in the Federal Work-Study (FWS) program and your attention to the details involved. Participating students develop new skills and gain valuable real-world experience. You play a vital part in their learning and development.
Annual Federal Work-Study Supervisor Meeting 2013-2014
If 2013-2014 is the first or second year you will be hiring a Federal Work-Study student, you must attend the annual meeting for supervisors held on Thursday, April 25, 2013, 8:30 a.m.-noon, at the Jack & Florence Ferman Presentation Room in the Oviatt Library. Please reserve a seat by sending an email to email@example.com or by calling the work-study reception desk at (818) 677-2373 no later than Friday, April 19, 2013.
Online Supervisor Training
Supervisors who have hired work-study students in the past two consecutive years may fulfill the annual meeting requirement by completing the online training. Please note that the link will not be active until April 15, 2013.
There will be a separate training via conference call for off-campus agencies only. The training will take place on Friday, April 26, 2013, 8:30 a.m.-11:30 a.m. A separate email communication will be sent with the details.
Any department or program that fails to fulfill the meeting requirement will not be granted a Federal Work-Study allocation and will not be able to pay their students using Federal Work-Study funds!
For more detailed information on FWS, see the Federal Work-Study Supervisor Handbook.
Off-campus agencies interested in participating in the Federal Work-Study (FWS) program must send the Cal State Northridge federal work-study manager, Josefina Carbajal, a letter of interest. If funds are available, Northridge offers contracts to off-campus nonprofit organizations during the month of June for the upcoming academic year, which begins in August.
If the work-study office is able to offer new FWS contracts for the next academic year, prospective off-campus FWS employers must attend the annual supervisors' meeting, which is usually scheduled during April or May. It is best, therefore, to submit your letter of interest by March. Your letter must include the following information:
- Brief description of your nonprofit organization
- Whether you charge the community for your services
- Years in existence
- How your organization is funded
- Types of jobs available for Northridge work-study students
- Number of work-study students you'd like to hire (work-study contracts are not offered to those looking to hire only one employee)
- Contact information: address, phone and email
- A copy of business profit-and-loss statement
- Organization brochure, if available
Mail your letter of interest to:
Financial Aid & Scholarship Department
Attn: Josefina Carbajal, Federal Work-Study Manager
18111 Nordhoff Street
Northridge, CA 91330-8307
Forms and Links
Important Forms and Links
Federal Work-Study Budget-Tracking Sheet
Download the budget-tracking spreadsheet.
Federal Work-Study Off-Campus Budget Request Form
Continuing off-campus or auxiliary employers may use this form to request a Federal Work-Study Program budget, which is required to participate in the work-study program.
Federal Work-Study Student Employee Evaluation
Use this form to evaluate student employee performance.
New Employee Sign-in Form
Complete and give this form to your new work-study employee for the sign-in process.
Off-Campus Federal Work-Study Student Authorization Request Form
Off-campus employers may use this form to request a new work-study student authorization. Authorizations must be requested prior to the student's first day of work.
FICA Payroll Invoice Request Form
Download the Federal Insurance Contributions Act (FICA) Payroll Summary Form.
Prior Pay Period Adjustment Form - Federal Work-Study
Use this form if you missed the online payroll transmission time or need to make corrections to the prior month's pay.
Student Employee Job Data Change Form
Use this form to increase, reclassify or correct a student's pay.