Technology & Persons with
Disabilities
Conference
2007 EXHIBITOR APPLICATION
PROCEDURES
Conference Days: March 19-24, 2007
Exhibition Days: March 21-24, 2007
Please come prepared
to the 2006 Technology
and Persons with Disabilities
Conference…
Bring the Completed
2007 Exhibitor Application and
Deposit to Reserve Your
Exhibit Space for 2007!
Exhibitor applications will be
accepted at the Conference Registration desk at either the Hilton or Marriott
Hotels during regular registration hours starting
8 AM on Thursday, March 23, 2006 through
1 PM on Saturday, March 25, 2006. Any exhibit space not held by a completed application and
20% deposit by 1 PM on Saturday, March 25, 2006 will be released
for reassignment to other exhibitors.
Please note: We cannot hold exhibit space without a
deposit and an
application.
First Option
First option of exhibit
space goes to the company that is currently in that space and has submitted a
completed 2007 Exhibitor Application and paid the 20% deposit by 1 PM on Saturday, March 25, 2006.
"First-Come, First Serve”
In fairness to all
exhibitors, booth allocation is on a "first-come, first-served"
basis. Each completed application is stamped with the date and time received. Please turn in your application and deposit to
the Conference Registration Desk for processing as early as possible.
Indicate Booth Preferences
If you would like to change
the booth assignment for the 2007 conference (location, size, number of booths),
we strongly recommend that your current exhibit space is reserved with the
completed application and 20% deposit. On the application, be sure to indicate
the exhibit space choices in order of preference.
Please include the exhibit
space number(s) desired, avoiding general terms such as, "Near the
front" or "A good space in the Hilton." There is no limit to
your number of choices, but please indicate the choices in order of preference. The sooner your application and 20% deposit
is received, the better your chances will be for relocation.
Final Notification
The Center on Disabilities
will give final notification of each company's exhibit space location on or
before May 12, 2006.
Exhibit Hall Floor Plan
Exhibits will be held in the
Hilton Los Angeles Airport Hotel (International Ballroom and Pacific Ballroom),
and the Airport Marriott Hotel (Marquis Ballroom, Imperial Ballroom, and Hall
of Cities). The booth layout of the
exhibit halls is contingent upon the Fire Marshall’s approval.
Exhibit Booth Contact
On the 2007 Exhibitor
Application, please indicate the name of the person who will be the authorized
contact for exhibit fees, updates, service kits, and for any questions that may
come up in the months preceding the conference.
Product and Service Description
Please provide a 50-word or
less description of the company's product(s) and/or services and select the
product and/or service category the company would like to be listed in for the
Conference.
Exhibit Company Link
The Technology and Persons
with Disabilities Conference includes a listing of exhibitors on the home page
of the Center on Disabilities. It will
be activated on the web site starting
May 15, 2006, updated monthly and posted until April
15, 2007! Please provide the company
URL and it will be "hot-linked" between web sites.
Bring your Exhibitor
Application and 20% deposit to the Registration Counter at the Hilton or
Marriott.
2007 Pricing and Payment Information
Booth Fee (8' x 10' Exhibit Booth)
|
Early Discount Price Paid in full by June 30, 2006 |
Regular Price After June 30, 2006 |
|
$1795.00 20% deposit of $359.00 is required to hold each
single exhibit booth |
$1995.00 20% deposit of 399.00 is required to hold each
single exhibit booth |
- A draped exhibit space (royal blue and white)
- One draped 6' x 30” high table draped blue
- 2 chairs
- 500 watts of electricity
- 1 wastebasket
- 7” x 44” one-line identification sign
- Four (4) complimentary conference registrations
for the General Sessions. (Exhibitors who wish to attend the Preconference
Workshops must register for these on the Exhibit Staff Registration Form
and submit with registration fees.). Please note the complimentary
registration fee waiver does not apply to exhibitors who are presenting
workshop sessions.
Island Fee (16’ x 20’
|
Early Discount Price Paid in full by June 30, 2006 |
Regular Price After June 30, 2006 |
|
$7845.00 20% deposit of $1,575 is required to hold an island |
$8595.00 20% deposit of $1,725 is required to hold an island |
- Four 6’ x 30” high table draped blue
- 8 side chairs
- 2 wastebaskets
- 2,000 watts of electricity
- 7” x 44” one-line identification sign
- Sixteen (16) complimentary conference
registrations for the General Sessions. (Exhibitors who wish to attend the
Preconference Workshops must register for these on the Exhibit Staff
Registration Form and submit with registration fees.). Please note the
complimentary registration fee waiver does not apply to exhibitors who are
presenting workshop sessions.
Exhibiting Company Receives
- One copy of the mailing list disk of the
Conference 2007 participants by May 11, 2007
- A "hotlink" from CSUN's Virtual
Exhibit Hall on the Center on Disabilities home page to each company's web
site (posted May 15, 2006 and updated monthly)
- Entry to the Welcome Reception for the
Conference at the Los Angeles Airport Marriott Hotel
- Listing in the Conference Program
- Listing in the Exhibitor’s Guide
- Listing in the “Call for Papers” solicitation
(mailed to 25,000 prospects in the fall of 2006).
Credit Cards
For the convenience of our
exhibitors, VISA, MasterCard, and American Express credit cards are accepted.
Final Payment
In all cases, final payment
is due and must be received or postmarked on or before
October 16, 2006. Any
exhibit space not paid for in full by this date will be released. No deposits will
be accepted after October 16, 2006; full payment will be required to secure
exhibit space.
Cancellation of Exhibit Space
In the event exhibit space is
cancelled between June 30, 2006 and December 1, 2006, there will be a $100 per
booth/$400 per island cancellation fee. After December 1, 2006, there will be no
refunds on any cancellations. The Center
on Disabilities reserves the right to cancel any exhibit space not paid for in
full by October 16, 2006. A refund, if applicable, will be given and the
exhibit space will be forfeited. Note: All
cancellations will be subject to a non-refundable $25 application processing
fee.
Free Copy of the 2007 Conference Attendee Mailing
List
All companies exhibiting at
the 2007 conference will be given a complimentary mailing list of all the attendees
of the 2007 International Technology and Persons with Disabilities Conference.
This mailing list will be sent to each exhibit company contact by email, unless
otherwise instructed. The 2007 conference attendee listing will be sent by May
11, 2007.
Call for Papers
Should there be interest in
presenting a paper at the International Technology and Persons with
Disabilities Conference in 2007, applications may be submitted for
consideration. Papers must be received
at the Center on Disabilities office no later than September 15, 2006. For more information and speaker rates,
please contact the office to request a “Call for Papers” brochure or access the
Center on Disabilities’ web site.
Conference Programs are
distributed to participants at the conference. To place an ad in the 2007
Conference Program, please submit the "Conference Program Advertising
Application” which will be sent to exhibitors and available on the conference
web page. The payment and artwork
(electronic or camera ready, black and white only) must be submitted on or
before January 10, 2007.
Prices:
- $750:
Full-page 7½" (w)
x 10" (h)
- $550:
Half-page 7½" (w) x 4½" (h)
Advertisement Insert Service
Each registered conference
attendee will receive a tote bag containing conference materials and your
advertisement will be inserted if you wish to participate in this service. Applications and full payment for the
Advertisement Insert Service must be received no later than
January 5, 2007.
The advertisement insert
service is limited to one piece, no larger than 8 ½” x 11”. Multiple pages stapled, glued or bound together
cannot be accommodated. Each
advertisement submitted for insertion will be billed per piece with a maximum
allowance of five (5) pieces per company.
All shipments (international
and domestic) must be received in the Conference Office no later than February
16, 2007. The Center on Disabilities is not responsible for materials delayed
at Customs, nor will the Center pick up shipments at Customs.
Cost:
• $850: One page (no larger than 8 ½” x 11”)
PLEASE NOTE: The Conference does not have a free
literature distribution table.
Exhibitor Timeline
|
March 23,
2006 |
Exhibitor
Application Process Begins Applications and 20% deposit required to hold your
space for the 2007 Conference |
|
May 30,
2006 |
Free
Mailing List Distributed to all 2006 exhibiting companies |
|
June 30,
2006 |
“Early
Bird” Application Fee Ends Last day to receive the discounted booth/island fee
for the 2007 Conference |
|
July 3,
2006 |
“Regular”
Application Fees Begins Regular fees apply for the 2007 Conference booth/island
|
|
Sept. 15,
2006 |
Call For
Papers Deadline to submit proposals for the 2007
conference Exhibitors paid in full listed in the “Call for
Papers” brochure |
|
January 5,
2007 |
Advertisements
Insert Service Deadline to submit application and payment |
|
January
10, 2007 |
Advertisements
Due Payment and artwork for the 2007 Conference Program must be submitted |
|
February
16, 2007 |
Shipments
Due Advertisement Insert Service (International &
Domestic) |
|
February
16, 2007 |
Exhibit
Staff Registration Due All exhibit staff must submit an exhibit staff
registration form |
|
March 22,
2007 |
2008 Exhibitor
Application Process Begins Exhibitor Application and 20% deposit required to
hold your space for the 2008 Conference |
|
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