Be Prepared!
Please come prepared to the California State University Northridge 2005 conference with the completed 2006 Rebooking Application and a 20% deposit to reserve exhibit space for 2006. Rebooking applications will be accepted at either the Hilton Los Angeles Airport or Los Angeles Airport Marriott Hotel during regular registration hours beginning at 8:00 AM on Wednesday, March 16, 2005 and continue through 1:00 PM on Saturday, March 19, 2005. Any exhibit space not held by a completed application and 20% deposit by 1 PM on Saturday, March 20, 2005 may be released for reassignment to other exhibitors. PLEASE NOTE: No exhibit space will be held without a deposit and an application form.
First Option
First option of exhibit space goes to the company who is occupied currently in that booth and has submitted a completed 2006 Rebooking Application Form with a 20% deposit by 1:00 PM on Saturday, March 19, 2005.
"First-Come, First-Served"
In fairness to all exhibitors, rebooking allocation is on a "first-come, first-served" basis. Each completed application is stamped with the date and time received. The earlier the completed application and 20% deposit are received by a staff member at the Speaker/Exhibitor Registration Desk, the better the chances for relocation, if desired.
Indicate Booth Preferences
If you would like to change the booth assignment for the coming year's conference, it is strongly recommended that the current exhibit space is reserved with the completed application and 20% deposit. On the application, be sure to indicate the exhibit choices in order of preference.
Please clearly state the exhibit space number(s) desired, avoiding general terms such as, "Near the front" or "A good space in the Hilton." There is no limit to your number of choices, but please indicate the choices in order of preference. Again, the sooner your application and 20% deposit is received, the better the chance is for relocation.
Final Notification
The Center on Disabilities will give final notification of each company's exhibit location on or before May 27, 2005.
Exhibit Hall Floor Plan
Exhibits will be held in the Hilton Los Angeles Airport Hotel (International Ballroom and The Plaza Ballroom), and the Airport Marriott Hotel (Marquis Ballroom, Imperial Ballroom, and Hall of Cities). The booth layout of the exhibit halls is contingent upon the Fire Marshall's approval.
Exhibit Booth Contact
On the 2006 Rebooking Application Form, please indicate the name of the person who will be the main contact for exhibit fees, updates, service kits, and for any questions that may come up in the months preceding the conference.
Product and Service Description
Please provide a 50-word or less description of the company's product(s) and/or services and select the product and/or service category under which the company would like to be listed in the Conference Program.
Exhibit Company Link
The "Technology and Persons with Disabilities" Conference Program includes a list of all exhibitors on the home page of the Center on Disabilities. It's activated on the web site each January and remains posted until the following January one-year coverage free no charge! Please provide the company URL and it will be "hotlinked" between websites. There is no charge for this service.
2006 Rebooking Begins Wednesday, March 16, 2005 8:00 AM
Bring your Rebooking Application and 20% deposit to the Speaker/Exhibitor Registration Counter at the Hilton or Marriott
2006 Pricing and Payment Information Exhibit Booth Space
Booth Fees (8' x 10' Exhibit Booth)
| Early Discount Price Paid in full by June 30, 2005 |
Regular Price After June 30, 2005 |
| $1,695.00 20% deposit of $339.00 is required to hold a single exhibit booth |
$1,895.00 20% deposit of $379.00 is required to hold a single exhibit booth |
• A draped exhibit space (royal blue and white)
• One 6' x 30" high table draped blue
• 2 chairs
• 500 watts of electricity
• 1 wastebasket
• 7" x 44" one-line identification sign
• Four (4) complimentary conference registrations for the General Sessions. (Exhibitors wanting to attend the Preconference Workshops must so indicate on the Staff Registration Form and submit with registration fees.). Please note the complimentary registration waiver does not apply to exhibitors giving presentations.
2006 Pricing and Payment Information Exhibit Booth Space
Island Fee (16' x 20' Island Area)
| Early Discount Price Paid in full by June 30, 2005 |
Regular Price After June 30, 2005 |
| $7,395.00 20% deposit of $1,479.00 is required to hold an island |
$8,195.00 20% deposit o $1,639.00 is required to hold an island |
• Four 6' x 30" high tables draped blue
• 8 side chairs
• 2 wastebaskets
• 2,000 watts of electricity
• 7" x 44" one-line identification sign
• Sixteen (16) complimentary conference registrations for the General Sessions. (Exhibitors wanting to attend the Preconference Workshops must so indicate on the Staff Registration Form and submit with registration fees.). Please note the complimentary registration waiver does not apply to exhibitors giving presentations.
Exhibiting Company Receives
• One copy of the mailing list disk of the Conference 2005 participants
• A "hotlink" from the Center on Disabilities home page to each company's website
• Entry to a special reception honoring all Speakers and Exhibitors, to be held Friday, March 24, 2006 at the Los Angeles Airport Marriott Hotel
• Listing in the Exhibitor Product Guide
Credit Cards
For the convenience of our exhibitors, VISA, MasterCard, and American Express credit cards are accepted.
Final Payment
In all cases, final payment is due and must be received or postmarked on or before October 21, 2005. Any exhibit space not paid for in full by this date may be released. No deposits will be accepted after October 21, 2005, full payment is required to secure exhibit space.
Cancellation of Exhibit Space
In the event of a cancellation of exhibit space between July 1, 2005 and January 30, 2006, there will be a $100 cancellation fee. After January 30, 2006, there will be no refunds on any cancellations. The Center on Disabilities reserves the right to cancel any exhibit space not paid for in full by October 21, 2005. A refund, if applicable, will be given and the exhibit space reassigned.
Free Copy of the 2006 Conference Attendee Mailing List
All companies exhibiting at the 2006 conference will be given a complimentary mailing list of all the attendees for this year's "Technology and Persons with Disabilities" Conference. This mailing list will be sent to each booth contact by email, unless otherwise instructed. The 2006 conference attendee listing will be sent on or before May 31, 2006.
Call for Papers
Should there be interest in presenting a paper at the "Technology and Persons with Disabilities" conference in 2006, applications may be submitted for consideration. Papers must be received at the Center on Disabilities office no later than October 1, 2005. For more information and speaker rates, please contact the office to request a "Call for Papers" brochure or access the Center on Disabilities' website.
Advertising in the Conference Program
Conference Programs are distributed to participants at the conference. To place an ad in the 2006 Conference Program, please complete the section indicating "Advertising in the Conference Program". The payment and artwork (electronic or camera ready) must be submitted on or before January 6, 2006.
Prices
• $575: Full-page 7½" (w) x 10" (h)
• $365: ½ page 7½" (w) x 4½" (h)
• $195: ¼ page 3½" (w) x 4½" (h)
Literature Distribution Service
Each registered conference attendee will be handed a tote bag containing various conference materials as well as advertisements from companies who choose to participate in this added service.
Conference staff will "stuff" each bag with your literature at a cost of $550 per 2,500 pieces. The literature can be of any shape or size, as long as it is only one piece. Two or more pages stapled together will be counted as one sheet as long as it is stapled when it arrives in our office. Two pages, unstapled, will be billed as two separate items.
Due to possible delays in Customs and to insure that international shipments arrive in time, international materials should be in the office no later than January 27, 2006. Materials mailed from within the United States should arrive at the office no later than February 17, 2006. The Center on Disabilities is not responsible for materials delayed at Customs, nor will the Center pick up literature shipments at Customs.
If the Literature Distribution Service is desired, please indicate on the Rebooking Application. DO NOT send payment with the shipment of literature.
PLEASE NOTE: The Conference has no free literature distribution table.
| March 16, 2005 | Applications and 20% deposit required to hold your space for the "2006 Conference" |
| May 30, 2005 | Distributed to all 2005 exhibiting companies |
| June 30, 2005 | Last day to receive the discounted booth/island fee for the 2006 conference |
| July 1, 2005 | Regular fees for the 2006 conference apply to booth/island fees |
| October 1, 2005 | Deadline to submit proposals for the 2006 conference |
2006
| January 6, 2006 | Payment and artwork for the 2006 Conference Program must be submitted |
| January 27, 2006 | International Shipments now due |
| February 17, 2006 | Domestic Shipments now due |
| February 17, 2006 | All booth staff must submit a staff registration form |
| March 22, 2006 | Application and 20% deposit required to hold Your space for the "2007 Conference" |
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