Careers

Position Description Process

Instructions for Completing the Position Description Form: 

  1. The non-bargaining unit Manager (MPP) prepares and approves all position descriptions for new, vacant, and existing positions.

  2. Complete the Position Description (described below)

  3. Gather signatures from the following:

    • The employee

    • The immediate supervisor

    • The appropriate Administrators

  4. Forward signed Position Description to Human Resources

  5. Forward a copy to the employee

  6. Maintain an electronic copy for departmental records

  7. HR maintains a written copy 

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Completing the Position Description Form:

1. ACTION REQUESTED (Select one of the following):

  • Establishing a new position

  • Filling a current vacant position

  • Initiating a classification review - when 50%+ of the position has changed

  • Updating an existing job description (no review requested)

2. POSITION SUMMARY:

  • Briefly describe of the purpose of the position.

  • Example: Provides clerical support to the Department Chair, including processing mail, maintaining files and records, scheduling and arranging appointments and providing budget tracking/reporting support.

3. MAJOR DUTIES:

  • Indicate approximate percentage of time spent in each functional area.

  • Calculate the value of duties to equal 100%.

  • List in descending order from most important to least important.

  • If necessary, combine a variety of duties up to 10% in a miscellaneous category. 

4. EQUIPMENT:

  • List any special machines, tools, equipment, and/or motor vehicles required.

  • Additional knowledge, skill, experience and/or licenses:

  • List any required certificates, licenses, education or experience; additional skills, knowledge, and/or abilities needed.

5. SUPERVISION OF OTHERS:

  • List name and title of all individuals incumbent directly supervises.

6. CHANGES IN RESPONSIBILITIES:

  • List the changes in responsibility (work added, changed, or removed).

  • These changes should also be reflected in the Major Duties and/or Position Summary sections of the Position Description form.

7. ADDITIONAL COMMENTS:

  • Include any additional information that you think would be helpful in the review of this position.

  • For Additional information or assistance, contact:

  • Your Manager or Lynn Marks, Classification & Compensation Manager, extension 2990.