Benefits

Fee Waiver / Reduction Program

California State University, Northridge proudly promotes career and professional development for employees - particularly through the University’s Fee Waiver and Reduction Program. This program allows eligible employee members to “learn while they earn,” and attend classes at CSUN or other CSU campuses for greatly reduced rates. CSUN employees who want to complete a bachelor’s or graduate degree, enhance job skills, or even prepare for a future career, are encouraged to participate in this program.  We would love to have you join the more than 1,400 members of CSUN's "Home Grown" community of current employees who have earned a degree from CalState Northridge!

Eligible staff, faculty, and management state employees may have tuition and fees for a maximum of two (2) courses or six (6) units, whichever is greater, waived/reduced each semester. Fees are waived only for classes offered in the Fall Academic Semester, the Spring Academic Semester, and State Supported classes offered during Summer Sessions. All classes must be taken for grades or credit/no credit. Enrollment in the Fee Waiver and Reduction program does not apply to self-supported programs, including enrollment in the Tseng College of Extended Learning. In addition to the employee fee waiver, eligible CSU employees may transfer his or her fee waiver benefit entitlement to a spouse, domestic partner or dependent child.

Participation in the CSU Fee Waiver program by an employee entitles the employee to instructional services, but not student services including student health services. Participation in the CSU Fee Waiver program by a spouse, domestic partner, or dependent child of an employee entitles the spouse, domestic partner, or dependent child to utilize all services provided to other CSU students including, but not limited to, student health services.

Partnering with Admissions & Records, and Student Accounting, we'll be offering a workshop on the Fee Waiver and Reduction Program on Tuesday, March 28, 2017 from 12 to 1 pm in the HR Training Room, Oviatt Library, Rm 16. Join us and get your questions answered!

For more details on the Fee Waiver & Reduction Program, and to determine eligibility, please review the following information.  If you have additional questions, please contact Nikki Valadez, HR Services Administrative Coordinator, at feewaiver@csun.edu or at (818) 677-2173.  

Note: For priority processing, submit your Fall 2017 Fee Waiver & Reduction Application between February 20th and April 21st, 2017.

Employee and Dependent Eligibility

Employee Eligibility:

Provisions of the CSU Employee Fee Waiver and Reduction Program are governed by the language in Collective Bargaining Agreements, or for non-represented employees, Executive Order 712.  Provisions may change as a result of collective bargaining negotiations, which may affect your current participation in the program. Please check Collective Bargaining Agreements for provisions concerning the appointment of part-time and permanent employees. CSU fee waiver eligibility criteria for represented and non-represented employee categories are as follow: 

Employee Unit / CategoryEligibility / Criteria

Unit 1 (Physicians)

All unit members.

Units 2, 4, 5, 6, 7, & 9

(CSUEU; Academic Professionals - AP; and Skilled Trades)

Full-Time employees (i.e., permanent, temporary, and probationary) and part-time permanent employees.

Unit 3 (Faculty)

Tenured* and Probationary faculty unit employees (excluding coaches), and temporary faculty unit employees with three-year appointments pursuant to Article 12 of the CBA.  Coaches must have at least six (6) years of service in their department for enrollment in the CSU fee waiver program.  For purposes of eligibility, one (1) year of service shall be considered employment of one (1) semester or two (2) quarters in the bargaining unit on a single CSU campus during a single academic year.

Unit 8, C99**, E99**, and M98

(Public Safety, Confidential, Excluded, and Executive)

Full-time or part-time permanent** employees, and full-time probationary employees (no temporary appointments).

M80 (MPP / Management)

Full-Time employees (includes temporary employees).  

Employees on authorized leaves of absence who are otherwise eligible and employees of the Chancellor's Office or other CSU campuses who have written authorization from their employer may also participate.

CSU Fee Waiver & Reduction Program eligibility is determined by the campus of employment; however, the campus of enrollment determines fees, deadlines, etc.

*FERP (Faculty Early Retirement Program) employees are considered tenured faculty and are eligible for fee waiver only during the semester in which they are actively employed.

**C99 and E99 employees only attain permanent status in part-time positions as a result of completing a probationary period in a full-time position and, subsequently reducing their time-base.

 

Dependent Eligibility:

Please note:  Under the Fee Waiver Program, only one set of fees is waived at the campus in which the eligible  dependent  enrolls.  This includes  the  waiver/reimbursement  of  only  one  Application  Fee regardless of the number of applications. 

  1. Eligible employees may transfer their fee waiver benefit to a spouse, dependent child or domestic partner, as noted in the table above. Please note that the following criteria also apply:A dependent child for fee waiver eligibility is defined as: (a) your child or stepchild under age 25* who has never  been  married;  (b)  a  child  living  with you  in  a  parent-child relationship who  is  economically dependent upon you, under age 25* and has never been married; or (c) your child or stepchild age 25* or above who is incapable of self-support due to a disability which existed prior to age 25*.  Note: * Age limit for dependents in units 1 (Physicians) & 8 (Police) is age 23.

  2. Domestic partners are eligible for fee waiver if their partnership is registered with the California Secretary of State. For information on registering a domestic partnership, click on http://www.sos.ca.gov/dpregistry/

  3. The spouse, domestic partner or dependent child must be matriculated toward a degree or the attainment of a teaching credential in the CSU and the course(s) enrolled in on a fee waiver basis must be for credit toward completion of that degree or teaching credential.

  4. The dependent fee waiver applies only to certain fees incurred by California residents.  Thus, spouses, domestic partners and dependent children who do not meet established in-state residency requirements will be responsible for paying non-resident tuition charges based upon the total number of units in which they are enrolled.

  5. Fee waiver eligibility may be transferred to only one person at a time, regardless of whether that individual uses the full entitlement of 2 courses or 6 units.  Dependents taking courses in addition to the fee waiver courses shall pay any difference in fees.

  6. If both parents are employees and eligible to transfer their fee waiver benefit to a dependent child, each employee may transfer the benefit.  Therefore, it is possible for one child to receive both benefits and be eligible to enroll in up to 4 courses or 12 units, whichever is greater.  Alternatively, each employee could transfer his or her benefit to a different child, and each child would be entitled to up to 2 courses or 6 units of fee waiver eligibility.  Dependents taking courses in addition to the fee waiver courses shall pay any difference in fees, per applicable collective bargaining agreement and campus practice.  Please note:  the full Tuition Fee is waived if a dependent takes two courses that exceed 6.0 units.

  7. Normal academic standards must be maintained by the spouse, domestic partner or dependent child in order to continue participating in the fee waiver program.

  8. An employee who wishes to transfer his or her fee waiver benefit to a spouse, domestic partner or dependent child certifies that the individual using the benefit is in fact a spouse, domestic partner or dependent child.

Application Submission Timeline

  • When planning your enrollment and for priority processing, submit your Fee Waiver application during the posted submission timeline.

  • Staff members hired after the fee waiver enrollment deadline and other applications may be accepted after the submission window - please contact the Fee Waiver Coordinator at 818-677-2173 or e-mailing for more information. 

  • Note: For priority processing, submit your Fall 2017 Fee Waiver & Reduction Application between February 20th and April 21st, 2017.

Enrollment

Classes taken through the Fee Waiver Program may be for Career Development, Work Related, or Personal Enrichment. If your course(s) is Work Related, at the time of enrollment complete and submit the Work Related Enrollment Request form to the Fee Waiver Coordinator, at Mail Drop 8229. 

The fee waiver application is online and accessed through the myNorthridge portal. On the "Staff" tab, you will find the "Human Resources/Employee" self-service pagelet (pictured below). Click on the “Apply for Fee Waiver Benefit” link to begin the application process.

Update My Personal Information

  • Click on the magnifying glass next to the “Fee Waiver Term” box and select the term for which you wish to apply. Only the terms currently open for applications will be listed.
  • The link is different for each term and should be accessed and completed each time you wish to use this benefit.
  • Fee Waiver requests must be completed online and should be submitted during the priority processing period. 
  • An e-mail indicating receipt of request will be sent immediately when the application is submitted. This indicates that you are eligible at this time. If you do not receive an e-mail, please follow up with Fee Waiver Coordinator to verify your request was received.

  • For information on how to register for classes, contact Admissions and Records at x3700. The enrollment form is online at https://www.csun.edu/matador/.

  • Your enrollment with the university may be cancelled if all applicable fees are not paid by the required deadlines.

     

Employee & Dependent Program Fees

Please refer to Student Accounting's Website for current Undergraduate and Graduate Program Fees for Employees and Dependents.

 

Tax Issues

The following tax-free or taxable benefits are available to CSU employees and their eligible spouses, domestic partners, and/or dependent children.   

Please note that it is the level of the course that determines taxability, not the education level of the employee.  

Eligible Participant

Course level(s)

Tax Status

CSU Employee

Undergraduate/Graduate

Non-taxable/Non-taxable up to $5,250 (unless job-related)

Employee’s Spouse/Dependent Child

Undergraduate/Graduate

Nontaxable/Taxable

Employee’s Domestic Partner

Undergraduate/Graduate

Taxable/Taxable

Frequently Asked Questions - General Information

  1. How do I know if I am eligible for Fee Waiver?

    Fee waiver eligibility is determined by employment status and bargaining unit. Please visit the “Employee and Dependent Eligibility” drop down on this page for specific information.

  2. Is there a deadline for applying for Fee Waiver?

    For priority processing, submit your Fee Waiver & Reduction Application during the priority submission window.  Some applications may be accepted after the priority processing window - please contact the Fee Waiver Coordinator via email at for more information.

  3. How will I know if my application was electronically submitted?

    An e-mail indicating receipt of your request will be sent to you immediately after the application is submitted. If you do not receive an e-mail receipt, please follow up with the fee waiver coordinator at 818-677-2173 or via e-mail at feewaiver@csun.edu to verify that our office received your request. Please Note: If you receive an error message, please save as "draft" and contact the Fee Waiver Coordinator at feewaiver@csun.edu.

  4. How often do I have to apply for the fee waiver program?

    You must submit an application to this program each time either you or your dependent intends to register for classes. For priority processing, submit your Fee Waiver & Reduction Application during the priority processing submission window.

  5. Are University Corporation, University Student Union and Associated Students employees eligible for this program?

    As it is funded by the State, Fee Waiver is a benefit exclusively for state employees.

  6. Is the CSU application fee waived or reimbursed through the fee waiver program?

    The CSU application fee can be reimbursed by the Office of Admissions and Records. To avoid delays in processing your admission, please pay the application fee by the deadline, then contact the fee waiver coordinator at 818-677-2173 or via e-mail at feewaiver@csun.edu to initiate the process.

  7. What course fees are waived or reduced?

    The particular fees that are waived or reduced are determined by your bargaining unit contract.

    Details can be found the Student Accounting page.

  8. When is a new employee from out-of-state eligible for Fee Waiver?

    New employees are eligible for fee waiver upon hire; however, out-of-state fees apply until residency is established by the employee unless they qualify for classification as a resident in accordance with the provisions of TItle 5, Section 41910, California Code of Regulations or section 89707, California Education Code.

  9. Can the CSU Fee Waiver and Reduction program be used at any CSU campus?

    Eligible employees and their dependents may use fee waiver at any CSU campus. Each campus has its own application and enrollment schedules. Check with the other CSU campus for any questions regarding academic application and enrollment. The CSUN Fee Waiver Coordinator will forward our fee waiver documentation to the the coordinator for the campus of enrollment for tuition and fee adjustment. Employees and their dependents using the fee waiver at other CSU campuses must be taking courses for either Career Development or Work Related Training.

     

  10. How do I know which courses are fee waiver eligible?

    The CSU Fee Waiver and Reduction program can only waive tuition for state-supported courses. This excludes all extension and extended learning courses. To see which courses are state-supported and fee waiver
  11. Can I enroll in more than two classes?

    Yes, as long as your classes do not exceed six units. If you enroll in either two classes or more than six units, you will need to pay any additional fees.

  12. How do I enroll in my classes and view charges on my account?

    Enrollment can be done quickly and easily by accessing your web portal and clicking on the Services for Students link. A list of options will display. Click on the Enroll in a Class link followed by the semester in which you intend to enroll. If you have any questions, contact Admissions and Records at ext.3700. You can view charges on your account after you have successfully enrolled in your classes. To do so, click the Charges and Payments link followed by View Account Information and then the Current Charges Due link to ensure that your fees were waived and reduced accordingly.

  13. If I should separate from CSUN employment prior to the end of the semester, will that affect my fees?

  • If you separate from CSUN before the beginning of the semester, you will no longer be eligible for the benefit.  The Fee Waiver will be removed and your bill will be adjusted accordingly.  You can complete your course(s) by paying the fees due or drop the course(s).
  • If you separate from CSUN employment after the beginning of the semester, you can continue to use your fee waiver to cover that semester.

 

 

 

1.   How do I know which courses are fee waiver eligible?

Frequently Asked Questions - Employees

  1. Do I have to fill out a student admission application in order to take classes using fee waiver?

    You have to apply to the CSU of your choice only if you are taking classes toward a degree program. If you are not working toward a degree, but are taking work-related or personal development classes, the CSU Fee Waiver and Reduction Program application acts as an application to the University.

  2. Must I be enrolled in a degree program to utilize fee waiver?

    The fee waiver program may be used by employees for classes outside of a degree program. If you already have a college degree (Bachelor’s or Master’s), you may want to take a course for your own personal benefit after work hours.

  3. Do my classes have to be work-related?

    If you request time off during the work day to attend classes, your classes should be work-related. Work-related coursework includes degree completion; courses that allow employees to improve their skills, knowledge or performance in their current job; or coursework taken in anticipation of meeting changes in a professional role.

  4. Can I take time off during my work schedule to attend classes?

    The ability to attend during the course of the day is contingent on the operational needs of the department. When permission is granted, it is generally accommodated through an alternate work schedule, as agreed to by the supervisor/manager. The proposed schedule must be approved by your supervisor prior to enrolling in classes. Alternate work schedules may not include taking lunch hours at the beginning or end of a work shift, or working through mandated fifteen-minute breaks during a normal work schedule. In all cases, operational needs of a department outweigh requests for alternate work schedules.

  5. Can I take classes as part of my work schedule using release time?

    Release time is time your supervisor releases you to attend a course during your regular working hours. In some cases, release time for one class per semester may be granted if operational needs of the department are met; in these cases where release time can be accommodated, the employee is enrolled in a degree program and the coursework is related to their position.

  6. What should I do if I want to attain a degree, but I don't know what classes to take?

    See an academic advisor in the college of your choice to obtain degree-related information.

  7. Where do I pay my fees?

    You may pay your fees at University Cash Services or online through the Web Portal. This program does not offer a full waiver of fees so you will need to pay any balance of fees in order to remain enrolled in your classes.

  8. Do I have to obtain a CSUN student I. D. card?

    Your employee I. D. card is all you need. 

Frequently Asked Questions - Dependent Child, Spouse, and Domestic Partner

  1. To whom can I transfer this benefit?

    Employees are allowed to transfer this benefit to their spouse, registered domestic partner, or dependent child.
  2. Can I take one class and my dependent take one class through this program in the same semester? Or, can my two dependent children take classes through this program at the same time

    Only one person can use this benefit per semester. The benefit cannot be shared.  Only one dependent is eligible per semester. You may, however, alternate the benefit between you/your dependents every other semester.
  3. Do I have to report the classes that my dependent is taking each semester?

    No, however your dependent must be enrolled in a degree or credential program and taking courses toward the attainment of that degree or credential in order to be eligible.
  4. What happens if my dependent child turns 23 or 25 (depending on bargaining unit) before the start of the semester?

    Unfortunately, your dependent child would not be eligible for the coming semester/quarter.

  5. What happens if my dependent child turns 23 or 25 (depending on bargaining unit) during the semester?

    Your dependent child is eligible for the program until his/her birthday. If that occurs during the semester, your dependent child is allowed to complete that semester using this benefit but will not be eligible for the following semester.
  6. My dependent child is over the age of 23 or 25 (depending on bargaining unit). Is she/he eligible for fee waiver?

    Only if she/he is incapable of self-support due to a disability which existed prior.

  7. Can my dependent enroll in more than 2 classes?

    Yes, however, this program covers only any combination of 6 units or 2 classes, whichever is greater, per semester. For example 2 four-unit courses are eligible, just as 1 one-unit course, 1 two-unit course, and 1 three-unit course are eligible through this program. There are several other combinations of courses that are eligible through this program. If you or your dependent take more than 2 classes or 6 units you will need to pay all additional fees.
  8. Does my dependent have to pay out-of-state fees?

    Yes, out-of-state fees cannot be waived or reduced through this program if the dependents does not have established CA residency.