ASSOCIATION OF RETIRED FACULTY OF CALIFORNIA STATE
Note: By-Laws are organized and referred by article to conform to Constitutional provisions. Only “Association, Constitution, Board, and Committees" are capitalized.
ARTICLE I. The procedures and business of the CSUN Association of Retired Faculty shall be conducted according to the by-laws that follow.
ARTICLE II. ASSOCIATION OFFICES
The office of the Association shall be located in the CSUN Retiree Center. Business of the Association shall be conducted in that office, and records and materials related to Association and retirement affairs are stored there.
ARTICLE III. MEMBERSHIP
Section 1. Membership Year
Membership in ARF shall be for the fiscal year beginning July 1.
Section 2. Unified Dues Payment
Retirees joining both the CSUN Association of Retired Faculty and the CSUN Emeritus and Retired Faculty Association may pay unified dues through PERS payroll deduction. ERFA shall be responsible for administration of the program and shall submit reports to ARF as needed.
Section 3. Individual dues payment
ARF members may elect to pay dues annually to the treasurer of the organization .
Section 4. Records
Records shall be maintained of both individual and joint dues payments by the ARF treasurer and chair of the Membership Committee.
ARTICLE IV. DUTIES OF OFFICERS
Section 1. The President shall:
a. Prepare the agenda and preside over meetings of the Association and the Executive Board.
b. Exercise general supervision over the affairs of the Association.
c. Create with the Executive Board a yearly calendar of meetings, workshops, and social activities for the Association at the beginning of the fiscal year.
d. Serve as ex-officio member of all committees.
e. Serve as the Association member of the CSUN Faculty Senate or designate an Association Member to do so.
f. Serve as the official representation of the Association at all University functions, ceremonies, and/or public meetings, or designate an alternate from the Executive Board
g. Inform the members of the Executive Board of the agenda, date, time, and place of all its meetings.
Section 2. The President-elect shall
a. Assume responsibility for the business of the organization in the absence of the President
b. Succeed the President when the President's term of office ends.
Section 3. The Immediate Past President shall:
a. Serve as chair of the Program Committee and assist in implementing its recommendations.
b. Assist in the administration of the Association as deemed necessary by the President and the Executive Board.
Section 4. The Secretary shall:
a. Keep minutes of all meetings of the Executive Board and of the Association.
b. Assist the President in writing official communications, remembrance notes, and letters of appreciation.
c. Collect and deliver to the CSUN Archivist papers related to the activities of the Association during the term of office.
Section 5. The Membership Secretary shall Coordinate all activities of the Membership Committee.
Section 6. The Treasurer shall:
a. Serve as chair and Coordinate the activities of the Fiscal Committee.
b. Be responsible for the depositing of dues and contributions, for paying all Association obligations, and for maintenance of all financial records.
c. Present a financial report at each Executive Board meeting and at the annual business meeting comparing current account balances to those at the start of the fiscal year as well as a cash flow statement.
d. Gain approval from the Executive Board for all disbursements in excess of two hundred dollars ($200.00).
Section 7. Members-at-Large shall:
a. Serve as chairs, co-chairs or member of standing committees.
b. Act as liaison between the Executive Board and any Committee on which they are serving.
c. Chair other committees as appropriate.
Section 8. The Editor of ARF Notes shall:
a. Prepare and submit copy to the printer for each issue of ARF Notes.
b. Insure that each issue of the ARF Notes contains information regarding the membership, Association activities - current and past, retirement issues, and CSUN activities.
c. Coordinate the mailing of the regular issues of ARF Notes and special notices.
Section 9. The Historian shall:
a. Maintain the archives of the Association of Retired Faculty.
b. Add to the archives each year copies of all issues of ARF Notes, event programs and other items of historical importance as determined by the Hisotiran or the Board.
c. Add to the archives each year the names of the student scholarship awardees, together with the titles and brief summaries of their research.
d. Serve on the Board of Directors.
d. Serve on the Board of Directors.
Section 10. The Webmaster shall:
a. Maintain the ARF website, updating it as needed to include an accurate history and timely notice of ARF events and activities;
b. Serve on the Board of Directors.
ARTICLE V. STANDING COMMITTEES
Section 1. Committee Membership
a. Membership on all committees is limited to members of ARF in good standing.
b. Executive Board members shall serve as co-chairs on standing committees except in instances when the Executive Committee designates a general member as chair.
Section 2. Functions of the Standing Committees
Standing committees shall include but not be limited to the following:
a. The MEMBERSHIP COMMITTEE shall:
1) Maintain a list of all retired faculty of CSUN, both living and deceased, including those on early retirement, noting paid members of ARF, spouses, date joining CSUN, Department or Administrative position, date of retirement and other information necessary.
2) Develop recruitment methods to expand membership. A written invitation will be extended to newly retired faculty to join ARF.
3) Notify spouses of deceased members that they may join the Association as an associate member.
4) Prepare letters, forms, and other plans for keeping members current in payment of dues.
b. The FISCAL COMMITTEE shall:
1) Establish budgets for each fiscal year.
2) Advise the Executive Board and treasurer on financial affairs, record- keeping procedures, and auditing of records.
c. The PROGRAM COMMITTEE:
1) Plan educational, social, and informational seminars and workshops on retirement topics for the calendar year beginning in September.
2) The Past President shall serve as chair.
d. The COMMUNICATIONS COMMITTEE shall:
1) Recruit a group of callers and assign to each a list of persons to be contacted by telephone, e-mail, or other appropriate means.
2) The President or designee shall serve as chair.
ARTICLE VI PARLIAMENTARY AUTHORITY
Robert's Rules of Order, latest edition, shall be the parliamentary authority for all meetings of the Association.
ARTICLE VII. AFFILIATION
The Executive Board may affiliate or join with other organizations and/or associations working for the improvement of CSU Retired Faculty as long as the Constitution of that body does not conflict with the Constitution and Bylaws of this Association.
ARTICLE VIII. DISSOLUTION
This Association may be dissolved only by a written ballot, mailed not less than one month in advance of the proposed date of dissolution to all members in good stand, and requiring a three to one ratio of the ayes over against nays and abstentions.
Any funds in the treasury at dissolution shall be contributed to the CSUN Trust Fund or Foundation, with the express proviso that the funds be used to fund student scholarships, to be known as "Emeriti Awards." The award is based solely on scholarship and determined by a committee composed of retired professors appointed by the Faculty President.
(Originally adopted April 25, 1985; Amended February 18, 1988, 1990 and February 5, 1991;
Revised and Amended 9-14-93; Revised 11-7-95; Revised September 11, 2001; Revised and amended 6-4-2011)