Class scheduling is decentralized across the nine (9) colleges at Cal State Northridge. There are 55 academic departments and 110 coordinators responsible for scheduling approximately 7,000 classes each fall and spring semesters for their department. There are nine (9) college SOLAR coordinators that serve as the "go to" person for SOLAR-related questions. Six (6) functional leads are responsible for writing business process guides, testing system upgrades and troubleshooting.
SOC access will be granted to temporary CSUN staff with assignments of six months or longer. This allows sufficient time for the temporary employee to attend SOC training and familiarize themselves with basic class scheduling requirements necessary to build their department class schedules. SOC access will not be granted to temporary employees with assignments of less than six months.
At the close of the department review period, three SOC components change to view only status. Become familiar with this chart to maximize your class scheduling tasks.
|Maintain Schedule of Classes||View Only||Contact your College SOLAR Coordinator to add or cancel classes, add or remove attributes and notes.|
|Schedule New Course||View Only||Contact your College SOLAR Coordinator to create a new class from the course catalog.|
|Schedule Class Meetings (includes Exam page)||Available||Edit or update meeting patterns, instructor fields and final exam assignments.|
|Adjust Class Associations||View Only||Contact your College SOLAR Coordinator to attach an enrollment requirement to a class section.|
|Update Sections of a Class||Available||View all scheduled class sections of a course in a grid. Verify section and associated class numbers, add or remove consent, change the class status, change schedule print options and edit enrollment limits.|
|Resource Queue Cleanup||Available||Use this component to release a system lock that results from errors associated with facility conflicts.|
|Combined Sections Table||Available||A table that contains the title for a combined section group.|
|Identify Combined Sections||Available||This component tells SOLAR to override the facility conflict and copy a meeting pattern across multiple classes that share the same room, time and instructor.|
|Class Facility Usage||Available||View a list of classes used by a facility.|
|Instructor Term Workload||Available||Edit or update term workload for an instructor.|
|Instructor/Advisor Table||Available||Add a new instructor to SOLAR.|
|Class Permissions||Available||Create permissions for restricted classes. Permissions override class-related requirements, but not student-related requirement such as class time conflicts, repeat rules, maximum unit limits and holds.|
|Reports||Available||Various reports that assist staff with auditing and reporting class data for a specified term.|
|Class Roster||Available||The class roster lists students enrolled and/or dropped for a specific class. It also includes functionality to e-mail one or more students. This component is not included in the following SOC roles: SOC Report and SOC View Only.|
|Classes with No Grades||Available||Displays classes that have not yet been graded.|
|Incomplete Grades List||Available||Shows all students assigned an incomplete.|
An academic group number (two digits) is used to represent a college within an academic institution.
|Abbreviation||Description||Academic Group Number|
|AMC||Arts, Media, and Communication||26|
|BUS||Business and Economics||42|
|ECS||Engineering and Computer Science||52|
|EXCR||Extended Learning Credit||84|
|EXNC||Extended Learning Non Credit||98|
|HHD||Health and Human Development||92|
|SBS||Social and Behavioral Sciences||31|
|SCM||Science and Mathematics||76|
Athletics, A&R, UNIV 60/61/62 and UNIV 100
An academic organization (org) number is a three-digit number used to represent the departments within an academic institution. The chart below is sorted by the subject abbreviation and then by department.
|Subject Abbreviation||Department||Academic Org Number|
|A E||Aerospace Engineering||490|
|A M||Applied Mechanics||180|
|AAS||Asian American Studies||119|
|AIS||American Indian Studies Prog||520|
|AMC||Arts, Media, and Communications||271|
|ATHS||Assist Tech Studies and Hum Serv||210|
|ATR||Assist and Rehabilitative Tech||210|
|C E||Civil Engineering||180|
|CADV||Child and Adolescent Development||179|
|CAS||Central American Studies||434|
|CD||Communication Disorders and Sciences||692|
|CECS||Engineering Computer Science||252|
|CH S||Chicana and Chicano Studies||494|
|CHR||Center for Human Relations||688|
|CIT||Computer Information Technology||189|
|CTVA||Cinema and Television Arts||641|
|E ED||Elementary Education||251|
|ECE||Electrical / Computer Engineering||237|
|ELPS||Education Leadership and Policy Study||156|
|EOH||Environmental and Occupational Health||332|
|EXCR||Extended Learning Credit||210|
|EXNC||Extended Learning Non Credit||000|
|FCS||Family and Consumer Sciences||349|
|FIN||Finance, Real Estate and Insurance||265|
|FLIT||Literature in Translation and Cultures||281|
|GWS||Gender and Women's Studies||781|
|HHD||Health and Human Development||352|
|J S||Jewish Studies||405|
|LR S||Liberal Studies||459|
|LSRC||Leisure Studies and Recreation||631|
|M E||Mechanical Engineering||490|
|MCLL||Modern and Classical Lang and Literature||281|
|MSE||Manufacturing Sys Engr and Mgmnt||378|
|PAS||Pan African Studies||121|
|PSHU||Prof Studies in the Humanities||210|
|R S||Religious Studies||650|
|RTM||Recreation and Tourism Management||631|
|RUSS||Russian||459 (Liberal Studies)|
|S ED||Secondary Education||663|
|SBS||Social and Behavioral Sciences||140|
|SCM||Supply Chain Management||476|
|SOM||Systems and Operation Management||463|
|URBS||Urban Studies and Planning||732|
A term code is a four-digit code used on SOLAR search criteria pages. It tells SOLAR what results should be displayed for a specific term or semester.
|If the century is:||the first character is:|
|If the year is:||the second and third characters are:|
|If the term is:||the fourth character is:|
|CSUN Academic Term||SOLAR Term Code|
A term roll is the process of cloning classes from a past term forward to the next like term (fall-to-fall and spring-to-spring). This saves valuable time because scheduling staff do not have to build classes from scratch each semester. Two term rolls are performed annually after completion of the fall and spring term census dates:
The Schedule of Classes Coordinator is responsible for creating a master calendar of SOC Build and Access Dates each academic year. The calendar is distributed to system programmers in the offices of Admissions & Records, Information Technology, and The Tseng College. Once the term and sessions dates have been entered in SOLAR, staff responsible for scheduling classes may access the SOC to manage their course offerings in SOLAR.
A notice that includes term roll dates and roll options is sent to the SOLAR Coordinator.
Ever wonder why a class section with multiple meeting patterns isn't displaying the way you expect on Class Search? Here is an explanation of the sort criteria that the registration system uses.
The order of class sections is sorted:
Example #1: A clock icon means there is more than one meeting pattern required for the class section.
Example #2: Click the clock icon to display all meeting patterns (pictured below).
A key concept in understanding the Schedule of Classes (SOC) is that courses exist at the catalog level while class sections exist at the schedule level for a term. Curriculum committees approve courses and their requirements before a department can offer them. Approved courses are stored in the SOLAR Catalog. The department is notified when a new course is ready to be scheduled. In most cases, courses already exist in the Schedule of Classes because they have previously been scheduled and then cloned/rolled forward. Use the Maintain Schedule of Classes component to add more class sections or modify existing sections. If the course doesn't exist in the SOC, go to Schedule New Course to view a list of courses available for scheduling.
A class section is a snapshot of a course (and its requirements) at the time it was scheduled. On rare occasions, you’ll be asked to delete a course and all of its class sections because a course modification has occurred. The only way for the new information to be recorded at the class level is to rebuild it. Report class-related problems to your College SOLAR Coordinator.
Follow the steps below to report a catalog discrepancy or a missing lab fee:
Refer to current university catalog for course type descriptions. Here are some most commonly used course type examples:
First verify that the course does not exist in Maintain Schedule of Classes. Sometimes search fields contain values that result in a "No matching values found" message when search conditions are NOT true (e.g., graduate level course with an undergraduate academic career).
Follow these steps to determine if a course can be scheduled in the SOC. First, search for the course in the Maintain Schedule of Classes component:
Search for the course in the Schedule New Course component:
If the Search results returns a "No matching values found" message, contact the appropriate catalog office, either Undergraduate Studies or Graduate Studies.The course could be inactive.
Colleges and departments are advised to enter the class instructor name only after they are reasonably certain that an individual will be assigned to the specific class section. Instructors assigned to classes will be able to view their class rosters at the start of registration.
Faculty should routinely be advised that a specific listing in the Schedule of Classes does not ensure work or a specific assignment.
These dates follow the Academic Calendar at www.csun.edu/facultyaffairs/calendar published by Faculty Affairs. The majority of dates that default to your class sections will not require changing; however, there are some exceptions for "Saturday-only" and "Friday-Saturday" classes listed below.
The three (3) rules below apply only to classes meeting on Saturday-only and Friday-Saturday classes:
Rules do not apply to PACE or accelerated classes that may include a one or more Saturday sessions. Contact your SOLAR Coordinator if you are unsure about class start and end dates.
SOLAR uses the following abbreviations for days, use standalone or in combinations:
|Thursday||R (students see "Th" on Class Search and Class Detail pages)|
Enter time designations using standard time (AM and PM) or military time (ex. 0800, 1700, etc.).
If you enter standard time without designating AM or PM, SOLAR will default the time entry to AM.
|Standard Time||Military Time|
|9:45 PM||2145 (class end times are not permitted beyond 2145)|
An instructional hour is generally defined as, and shall be limited to, 50 minutes. Therefore, a 90 minute class will meet for 1 hour, 15 minutes; a 2 hour class for 1 hour, 40 minutes; and a 3 hour class for 2 hours, 45 minutes as shown in the grid below:
|An instructional hour is defined as:||SOLAR meeting pattern default:|
|1 hour class||50 minutes|
|90 minute class||1 hour, 15 minutes|
|2 hour class||1 hour, 40 minutes|
|3 hour class||2 hours, 45 minutes|
Each fall and spring semester will consist of 15 weeks with the hours of instruction distributed at regular intervals through each week based on the number of units for the course.
Whether or not a class is aberrantly scheduled, it must conform in length to the course hour requirements and start on the hour or half hour.
All classes must be scheduled before the "end time" of 21:45 (9:45 pm).
C1 - C6, three-unit classes starting between 0800 and 1515 must ensure effective space utilization by each college.
Monday through Thursday Classes:
The standard times for C1-C6 three-unit classes meeting MW or TR are as follows:
Friday and/or Saturday Classes:
Colleges must plan to schedule at least 15% of their total course offerings (measured by FTES generation) on Fridays, Saturdays, or with Friday-Saturday combinations.
The standard meeting times for C1-C6, three-unit classes for FRIDAY or SATURDAY are as follows:
0800-1045 (includes a 15-minute break)
1100-1345 (includes a 15-minute break)
1400-1645 (includes a 15-minute break)
Classes scheduled on Fridays in large lecture halls (>100 seats) must follow the standard class meeting times listed immediately above; otherwise, colleges may schedule classes with <100 seats as pedagogically indicated and sensibly arranged in order to demonstrate adequate space utilization and compliance with 15% FTES requirement.
SOLAR permits enrollment in classes that end at the same time another begins. To provide students travel time from one class to another, do not end classes on the hour or half hour whenever possible.
Lecture, seminar, and discussion classes (C1 - C6) are considered aberrant if they do not conform to the standard class meeting times for "prime time" classes (i.e., between 0800 and 1515).
Classes not in compliance with standard time periods limit student scheduling options and drastically reduce the ability of the campus to utilize rooms effectively.
Final examination schedules are based on standard class times. It is the instructor's responsibility to inform students when final exams will occur for aberrantly scheduled classes and to make arrangements in advance should the time conflict with standard final exams in the same room.
The scheduling policy does not directly apply to mixed component classes (lecture/lab) because it is understood that aberrant scheduling is required for most mixed component classes. However, schedulers should consider offering such classes "horizontally" across the schedule rather than "vertically." When any class crosses two or three prime time blocks on one day, it is nearly impossible for students to achieve an optimal schedule and progress towards graduation in a timely manner. Scheduling a class that meets four (4) hours is best done at 8am, 11am or 2pm. This allows MW and TR schedules to "align" and students may participate in other classes that immediately precede or follow the aberrantly-scheduled class. Schedulers should carefully review this aspect of scheduling so that students will have options to select adjacent classes to complete their enrollment.
All other classes that do not follow the standard class meeting time schedule must conform to the course hour requirements and start on the hour or half hour.
For pedagogical reasons, some departments are permitted by policy to schedule MWF sections for particular C1 - C6 three-unit courses (this is the case for language acquisition and mathematics). Departments using the MWF schedule must demonstrate efficient space utilization and, to the extent possible, must schedule like sections in the same spaces to avoid under-utilization of rooms.
Departments retaining MWF, C1 - C6 three-unit courses must annually create and submit to Academic Resources and Planning a list of courses to which this applies, thereby avoiding aberrant scheduling justification requirements.
Use the TAB key to move between fields. Much of the data you enter into the SOC is checked behind the scenes to ensure that the values are valid. Wait until the processing icon stops flashing (upper right corner) before entering data into the next field.
Press F11 (toggle) to hide/reveal the browser header (for PCs).
When saving a course and a Dynamic Dating warning displays, click OK to continue. The message is telling you that one or more class sections have been scheduled by The Tseng College (section numbers starting at 80 and beyond). Extension classes use dates that may start earlier or end later than dates specified by the University academic calendar. It is only a warning that has no impact on your classes.
Message -- A dynamic date rule has not been assigned for class section 80. (14620,94)
Negative numbers that display in Class Search under "seats available" represent the number of students who are registered beyond the enrollment capacity of the class. An example is ACCT 220, class 12330, shown in the image below where the enrollment capacity is set to 35 but the seats available is a minus 7.
Looking at the same ACCT 220 class section from the staff SOC Enrollment Control page, we see that the total students enrolled is indeed 42 (i.e., 35 + 7), as shown in the image below:
Once a new instructor has been assigned to a class on the SOC Meetings page, a nightly process sweeps SOLAR to add security access to the instructor's profile. Thus creating the Faculty Tab instructors need to view class-related information in the Portal such as class rosters and grade rosters, etc. It may take up to 24 hours for this process to complete and update the instructor's security profile.
Ask the instructor to wait 24 hours, if the following is true:
If after 24 hours, the instructor does not see the class for which he/she is assigned, then report it to the SOLAR IT Help Desk.
Class and grade rosters open on the Portal at specific dates listed on the calendar page of the SOC build instructions. Typically, class rosters open one week before registration begins. Grade rosters are created a few days prior to the start of finals week.
Learn more about the Instructor/Advisor Table