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Schedule Examinations

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Schedule Final Examinations

This is a tutorial for class scheduling staff only. No log in is required.

Introduction

This guide reviews how CSUN staff granted security access to the Schedule of Classes (SOC) schedule final examinations using the Schedule Class Meetings component for the following pages: Meetings and Exam.

Exam Designation

The final exam designation is set in the SOLAR Catalog and defaults to the Schedule of Classes (SOC). Departments may add, modify or delete an exam to override the catalog exam designation. View the University Policy on Final Examinations in the online catalog.

Request a Catalog Exam Designation change:

  1. Send the "chair approved" request to your SOLAR coordinator. Include the course, course ID, effective term, and exam value change.
  2. The SOLAR coordinator will modify the email to include all terms (WI,SP,SU,FA) for scheduled courses that require manual updating.
  3. The SOLAR coordinator sends the request to the SOC coordinator in Admissions & Records.
  4. The SOC coordinator manually changes the exam designation for scheduled courses and then sends the request to the appropriate catalog contact.
  5. After the SOLAR catalog is updated. Requestors will receive a confirmation of completion.

Exam Scheduler

The Exam Scheduler automatically assigns a final exam for most classes in fall and spring semesters. Because winter and summer classes have exams during the term, no exams will be scheduled in SOLAR. The scheduler assigns the same room to the exam as the room in which the class is regularly scheduled.

The following class types are not assigned an exam:

The scheduler runs twice a semester, before registration and after census. Before the "second and final" scheduler runs, audit exams for meeting pattern changes. When the meeting pattern no longer matches the exam, a facility conflict error displays on the NRSR0226 - Exam Valdtn report. Delete these exams to allow the scheduler to create a new one to match the revised meeting pattern. After the second scheduler job is completed, audit exams to resolve facility and instructor conflicts. Contact Room Reservations (reservearoom@csun.edu) for classes that need a new exam room.

Best practices:

Exam messages that display to students:

Follow these instructions if it necessary to manually add, modify or delete an exam:


Step 1

  1. Log into myNorthridge Portal at www.csun.edu.
  2. Under the Staff Tab, click SOLAR SA on the menu.
  3. Click Schedule Class Meetings on the right.

Step 2

The Find an Existing Value page displays.

  1. Enter the Term and Subject.
  2. Click Search.
  3. Select the class section from the Search Results.

QUICK SEARCH TIP: Enter the Term and only the Class Nbr.

The Schedule Class Meetings component displays.


Step 3

Add an Exam

  1. Go to the Exam page.
  2. Enter an Exam Time Code or a date and time of your own.
  3. Enter a Facility ID.
  4. Click SAVE.

Learn about:

  1. Exam Time Code
  2. Combined Exam
  3. Exam Date
  4. Exam Start
  5. Exam End
  6. Class Exam Type
  7. Facility ID

Step 4

Delete or Modify an Exam

  1. Remove the ROOM.
  2. SAVE.
  3. Click the minus (-) button to delete the exam row.
  4. SAVE.
  5. Enter the new exam.
  6. SAVE.

Step 5

Exam Time Code

An Exam Time Code grid is sent to the SOLAR coordinators each fall and spring semesters.

To determine an exam code, follow the steps for the example that follows:

Class meets Tuesday/Thursday (TTH) at 9:30 am to 10:45 am in SH265

  1. Select Class Days
    Use filters to choose Yes for T and TH and No for all other days.
  2. Class Start Time Range
    Find the range for the class start time. The example class starts at 9:30 am, so the range would be 9:00 AM to 9:59 AM.
  3. Exam Time Code
    Write the code that corresponds to the range. The code for this example would be T0900TTH.


Exam Time Code Definition:
char 1 = day of exam (T)
chars 2-4 = exam start time (0900)
chars 6 + = class day pattern (TTH)


Step 6

Audit Exams

Use the NRSR0226 - Exam Valdtn report to resolve facility and instructor exam conflicts.

Use the filter to sort columns in the spreadsheet to audit to view:

  1. canceled and tentative classes that should not have an exam
  2. instructor assignments to prevent exam conflicts
  3. active classes missing exams
  4. classes with facility conflicts
  5. catalog exam designation