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Resources

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ARC Meeting Schedule
2012-2013

1:00-2:00 p.m.
Meeting with Administration & Finance

 

2:00-3:00 p.m.
Financial Managers Meeting

 

All meetings are in UN 277

  • July 17, 2012
  • August 21, 2012
  • September 18, 2012
  • October 16, 2012
  • November 27, 2012
  • December 18, 2012

 

  • January 15, 2013
  • February 19, 2013
  • March 19, 2013
  • April 16, 2013
  • May 21, 2013
  • June 18, 2013

2012/2013 Calendar of Deadlines and Events

July

Term

Action/Activity

Category
6/19 to 7/15 Fall 2012 Priority Registration Period SOC
4   Holiday; All Offices Closed  
10 Summer 2012 Session 2 Ends SOC
11 Summer 2012 Session 3 Begins SOC
7/16 to 8/26 Fall 2012 Nonrestrictive Registration SOC
19   ARC Meeting 1:00 - 3:00  
21   UFA Meeting 9:00 - 10:00  
21 Summer 2012 Census for Sessions 3 (State Support) SOC
31 Summer 2012 APDB Deadline For All Sessions (State Support) SOC
31   CQF Accountability Report due to Accounting Budget
August Term Action/Activity Category
1   New facutly equipment projected costs for lottery funding due to Academic Resources Budget
2 Spring 2013 First Data Review Deadline SOC
8/5 to 8/9   WACUBO Business Management Institute Prof. Dev.
10   Student fee accountability report due to Student Accounting Budget
21   ARC Meeting 1:00 - 3:00  
21 Summer 2012 Sessions 1 and 3 End SOC
22 Fall 2012 Term Begins SOC
23   President's Convocation  
27 Fall 2012 First Day of Classes SOC
30   UFA meeting 9:00 - 10:00  
September Term Action/Activity Category
3   Holiday; All Offices Closed  
6 Spring 2012 Department Final Review Deadline SOC
7   Accreditation Site Visit Funding Requests Deadline Budget
17   Bulk Purchasing of Computers due to Academic Resources Budget
18   ARC Meeting 1:00 - 3:00  
20   UPBG Meeting, UN 277, 12:00 - 2:00 Budget
24 Fall 2012 Census SOC
26 Fall 2012 APDB Deadline Faculty Workload
27   UFA Meeting 9:00 - 10:00  
28   Expenditure plan for 2012/13 due to Academic Resources Budget
30   Last day for 4_11STUDT_ASST and 4_11WS_SUPPLMNT costs to be incurred Budget
9/28 to 10/4 Spring 2013 Room Free-For-All SOC/Room Res.
October Term Action/Activity Category
TBD Summer 2013 Build Period SOC
1 Fall 2012 Low Enrolled Sections Report Due to Academic Resources SOC
4 Spring 2013 Dean's Final Review Deadline SOC
5 Spring 2013 Rooms Revert to Room Reservations SOC/Room Res.
5 Spring 2013 Aberrant Class Audit SOC
12   Reimbursed Activities Journal Entries Due to Financial Accounting Budget
15 Spring 2013 Revised Targets Issued By Academic Resources Enrollment
16   ARC Meeting 1:00 - 3:00  
25   UFA Meeting 9:00 - 10:00  
29 Spring 2013 Enrollment Targets By Department Due to Institutional Research Enrollment
November Term Action/Activity Category
TBD   2013/14 Academic Affairs Planning Document (Initial Draft) due to the Provost with copies to Diane Stephens and Edith Winterhalter via email Planning
  Fall 2013 Build Begins SOC
1 Spring 2013 Early Registration Begins SOC
11/6 to 12/10 Spring 2013 Registration By Appointment Period SOC
12   Holiday; All Offices Closed  
15   UPBG Meeting, UN 277,12:00 - 2:00  
16 Spring 2013 Release rooms for tentative classes (Departments) SOC/Room Res.
20   ARC Meeting 1:00 - 3:00  
11/22 to 11/23   Holiday; All Offices Closed  
28   Proposed FTES Targets for 2013/14 (Subject to Change) Budget/Enrollment
29   UFA Meeting 9:00 - 10:00  
30   2012/13 College Budget Worksheets Due From Colleges to Academic Resources Budget
December Term Action/Activity Category
  Fall 2013 First Data Review SOC
TBD   2013/14 Academic Affairs Planning Document (Final) due to the Provost with copies to Diane Stephens and Edith Winterhalter via email Planning
3 Fall 2012 Faculty Sick Leave Reimbursement Requests Due to Academic Resources Budget
10 Fall 2012 Last Day of Instruction (Except For Saturday Classes Meeting Once Weekly) SOC
12/11 to 12/17 Fall 2012 Finals Week SOC
12/11 to 1/21/12 Spring 2013 Nonrestrictive Registration Period SOC
15   Request For Summer Program Rooms to Room Reservations  
17   YTD Expenditures >$10,000 report due to Academic Resources Budget
18   ARC Meeting 1:00 - 3:00  
24 Fall 2012 All Grades Due SOC
24 Fall 2012 Term Ends  
12/25 to 1/1/13   Holiday; All Offices Closed  
January Term Action/Activity Category
TBD   Mid Year Budget Review Meetings Budget
14   Reimbursed Activities Journal Entries Due to Financial Accounting Budget
15   ARC Meeting 1:00 - 3:00 PM  
21   Holiday; All Offices Closed  
21 Spring 2013 First Day of Classes SOC
24   UFA Meeting 9:00 - 10:00  
25   UPBG Meeting, UN 277, 12:00 - 2:00 Budget
31   Lottery Expenditure Plan Due to Academic Resources Budget
February Term Action/Activity Category
  Fall 2013 Department Final Review Deadline SOC
18 Spring 2013 Census SOC
19   ARC Meeting 1:00 - 3:00  
20 Spring 2013 APDB Deadline Faculty Workload
25 Spring 2013 Low Enrolled Sections Report Due to Academic Resources Budget/Enrollment
28   UFA Meeting 9:00 - 10:00  
March Term Action/Activity Category
  Fall 2013 Dean's Final Review Deadline SOC
2/24 to 3/1   Room Free-For-All SOC/Room Res.
11   Field Trip Course Fees Business Plan Due From ScM SOC/Budget
15   Bulk Purchasing of Computers due to Academic Resources Budget
19   ARC Meeting 1:00 - 3:00  
22   UPBG Meeting, UN 277, 12:00 - 2:00 Budget
25   Planned General Fund Carry-Forward Balances Due to Academic Resources Budget
28   UFA Meeting 9:00 -10:00  
30 Summer 2013 Enrollment Targets By Department Due to Institutional Research Enrollment
April Term Action/Activity Category
TBD   Rooms Revert to Room Reservations SOC/Room Res.
1   Holiday; All Office Closed  
4/8 to 4/13   Spring Recess  
12   Reimbursed Activities Journal Entries Due to Financial Accounting Budget
16   ARC Meeting 1:00 - 3:00  
25   UFA Meeting 9:00 - 10:00  
May Term Action/Activity Category
6 Spring 2013 Faculty Sick Leave Reimbursement Requests Due to Academic Resources Budget
10 Spring 2013 Last Day of Instruction SOC
13   Bulk Purchasing - Computers Budget
5/14 to 5/19 Spring 2013 Finals Week SOC
20   Final estimate for General Fund carry forward to Academic Resources Budget
20   YTD Expenditures >$10,000 report due to Academic Resources Budget
20 Spring 2013 Honors Convocation  
21   ARC Meeting 1:00 - 3:00  
23   UFA Meeting 9:00 - 10:00  
24 Spring 2013 Grades Due SOC
24 Spring 2013 Term Ends SOC
5/21 to 5/23 Spring 2013 Commencements  
27   Holiday; All Offices Closed  
28 Summer 2013 Sessions 1 (12 Weeks) and 2 (6 Weeks) Begin SOC
31   UPBG meeting, UN 277, 12:00 - 2:00 Budget
31 Fall 2013 Enrollment Targets By Department Due to Institutional Research Enrollment
June Term Action/Activity Category
1   UPBG Meeting, UN 277, 12:00 - 2:00 Budget
18   ARC Meeting 1:00 - 3:00  
27   UFA Meeting 9:00 - 10:00  
TBD  

Reimbursed Activities Journal Entries - Please Refer to the Administration and Finance Year-End Calendar

Budget

Subject to change, with the following pending items:1) Schedule of Classes Timeline and 2) Academic Affairs Planning Process Timelines

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