Use of campus facilities by outside organizations is guided by the policies contained in this document.

To create a fair and consistent process for use of campus facilities. Furthermore, the goals are to protect the campus physical assets and control the risks associated with this incremental use of campus facilities.

A. University Sponsorship:

An event which is proposed, developed, conducted and managed completely by one or more departments, colleges, divisions or organizations, other than an auxiliary, which are consideredpart of California State University Northridge.

B. University Co-Sponsorship:

An event, which is proposed, developed and conducted by CSUN departments, colleges, divisions or other organizations in conjunction with an organization or agency outside the University. There may be multiple internal and external organizations involved in the event, however, there should be a lead internal department identified for the purposes of coordinating with University Licensing.

C. Non-Sponsored Events:

Events which do not have active participation of University faculty, staff or administrators would be considered non-sponsored events and be required to coordinate all activities through University Licensing.

D. University Licensing:

The University Licensing is the office that handles administration of University events that involve outside organizations and is located in The University Corporation offices in Sierra Center.

A. Use of Campus Facilities by Outside Organizations:

Outside organizations using campus facilities must pay appropriate fees, obtain permission and enter into a contract through the University Licensing Department, which is housed in The University Corporation http://www.csun.edu/~vfoao0lc/license.htm. All such events will be scheduled only when the time, place and manner are deemed to have a minimal impact on the University's programs. Events that occur in facilities belonging to the University Student Union are not included under this policy.

B. Determination of Sponsorship, Facility Use Fees/Waivers:

1. University Sponsorship: University sponsored events can be handled without a contract from University     Licensing. The departments manage costs associated with these events. A Cabinet Member or Dean     would give sponsorship approval in writing to University used for this purpose.

2. University Co-Sponsorship: When the University co-sponsors an event with an outside organization,     the outside organization must have a contract through the University Licensing Office. The contract will     address issues including risk management and cost sharing between the sponsoring University department     and the outside organization. A Cabinet Member or Dean must approve co-sponsorship in writing to     University Licensing. The Event Approval Form should be used for this purpose.

3. Non-Sponsored Events: Outside organizations using campus facilities, not sponsored by the University,     will pay for all direct costs associated with the event including: Physical Plant Management, Public     Safety, Parking Services, Event Liaisons or any other direct costs. The direct costs cannot be waived.

In addition to the direct costs, outside organizations will be charged a Facilities Use Fee that helps to offset the costs of insuring, maintaining and refurbishing the facilities. Normally, the Facilities Use Fee will not be waived, however, it can be waived with a rationale and written approval of a Cabinet Member or Dean by sending written approval of the fee waiver. The Event Approval Form should be used for this purpose.

Requests for fee waivers involving potential donations to the university must have the approval of the Vice President for Advancement.

C. Sharing of Facilities USe Fees with College or Department:

Where appropriate to compensate for the coordination and inconvenience of licensing of the facilities to outside organizations, twenty-five percent (25%) of the Facility Use Fee will be shared with the college or department, at a Cabinet Member's or Dean's discretion.

D. Reporting to the University:

University Licensing will provide quarterly activity reports to the University including, facility use statistics, revenue information and fee waiver information.

The President's designee for development and distribution of this policy is the Executive Director of The University Corporation.

Executive Orders 753, 847, University Licensing Fee Schedule

For policy clarification please call the University Licensing Manager at ext. 2744.